Project Assistant, Coast Region (Mombasa) at Transparency International - Kenya

DUTIES AND RESPONSIBILITIES

1. Programme Management

• Organize logistical and administrative preparation of all project activities including advocacy meetings, workshops, and public forums, and ensuring production and or documentation of activity reports and minutes;
• Carry out desk review to support gathering of information for project implementation as necessary;
• Assist in review and analysis of information gathered to inform proposed interventions by the regional office.
• Assist in the design of projects and work plans to ensure their successful implementation to achieve overall programme objectives and TI-Kenya strategic goals;
• Assist in preparation of donor and programme reports; monthly, quarterly and annual report;
• Support management -of programme budgets by collating relevant documents, identification of gaps and drawing up proper accounts as per donor requirements;
• Support the identification and recruitment of qualified service providers including procurement of assets/utilities and consultants for tasks specific to the regional office;
• Implement a tracking mechanism to ensure that all vendors, suppliers, and consultants are paid on a timely basis;
• Support the review and dissemination of technical documents.

2. Resource Mobilization

• Provide support to the Project Officer in researching for and developing exceptional proposals and/or concepts for financial support and sustainability of the office.

3. Public Communication and Social Media Advocacy

• Maintain an active presence on social media that is interfaced with TI-Kenya’s presence in line with the organisation’s social media policy and guidelines;
• Assist in project documentation including maintaining a photo database for all activities and ensuring a comprehensive record of all undertakings (including documents, minutes, and reports);
• Support publicity campaigns by providing logistical support for all media engagements for the office.

4. Coordination, Networking and External Relationship

• Maintain an up-to-date list of contacts and profiles of partners and stakeholders relevant for the Coast Regional Office.

5. ALAC Support

• Offer legal aid to ALAC clients at the office and in the field in line with TI-Kenya’s mandate;
• Conduct ALAC client screening and interviews;
• Maintain an updated and accurate client data base in a confidential manner;
• Facilitate continuous progress tracking of ALAC cases to effective conclusion;
• Maintain an appropriate filing and storage system of all relevant documentation for ease of use and retrieval;
• Represent the ALAC office in meetings as requested from time to time;
• Support the Senior Regional Officer in conducting Public Interest Litigation work as necessary.

QUALIFICATIONS AND EXPERIENCE

• Minimum of a Bachelor’s Degree in any of the following fields; Law, Human Rights and Social Sciences, from a recognised university;
• At least two (2) years of proven experience in participatory community-based approaches, dissemination strategies, research and advocacy skills, legal aid, community mobilization and organization;
• Computer literacy- Understanding of data entry, basic computer skills and knowledge of databases.

COMPETENCIES

• A person of high integrity that will model TI-Kenya’s core values;
• A strong commitment to the aims, objectives, and values of TI-Kenya;
• Ability to multi-task, with tight deadlines/schedules and attention to detail;
• Proven experience in community mobilization and an interest in the anti-corruption sector;
• Ability to productively interact with different stakeholders and citizens to advance TI-Kenya work;
• Familiarity with advocacy and communications strategies and tools;
• Result oriented, team player and self-motivated;
• Good Writing, Research, Communication, and interpersonal skills.