Project Assistant - Port Security Project at International Maritime Organization

Duty stations: Nairobi (2)

Details

Mission and objectives

The International Maritime Organization (IMO), is the United Nations specialized agency with responsibility for the safety and security of shipping and the prevention of marine and atmospheric pollution by ships. As a specialized agency of the United Nations, IMO is the global standard-setting authority for the safety, security and environmental performance of international shipping. Its main role is to create a regulatory framework for the shipping industry that is fair and effective, universally adopted and universally implemented.

Context

This assignment is with a multi-year project under IMO’s Maritime Security Section, Maritime Safety Division, to assistant the project on Port Security and the Safety of Navigation in Eastern and Southern Africa and the Indian Ocean, which IMO is implementing with UNODC and INTERPOL, via funding from the EU. Working under the immediate supervision of the Project Officer for Training and Project Officer for Budget and Administration, the two UN Volunteers will work both on the Training and Budget/Administration aspects of the project.

Task description

Working under the direct supervision of the Project Officers, the two UN Volunteers will work on both the Training and Budget/Administration aspects of the project, including the following tasks : - Provide general administrative support for the Project ; - Take notes at project meetings and presentations ; - Draft and proofread Project documentation and correspondence, as required ; - Assist in collating training needs of Project countries and ensuring that the activity matrix is regularly updated on a country-by-country basis ; - Assist in implementing the Project communication plan ; - Assist in budget monitoring for the Project ; and - Perform other duties as required. Furthermore, UN Volunteers are required to: - Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day) ; - Be acquainted with and build on traditional and/or local forms of volunteerism in the host country ; - Provide annual and end of assignment reports on UN Volunteer actions, results and opportunities using UNV’s Volunteer Reporting Application ; - Contribute articles/write-ups on field experiences and submit the for UNV publications/websites, newsletters, press releases, etc. ; - Assist with the UNV Buddy Programme for newly-arrived UN Volunteers ; - Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Eligibility criteria

Age: 27 - 80

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

• 3 years of experience in providing administrative support 
• A good understanding of maritime security, piracy and armed robbery against ships and other unlawful activities at sea and in ports 
• Excellent oral and written communication skills
• Thoroughness and excellent attention to detail in all responsibilities, ensuring accuracy in delivering and implementation - Administrative experience and ability to coordinate training activities in a cross-cultural context
• Demonstrated organizational skills.
• Excellent IT skills - Excellent drafting, presentation and communication skills
• Self-motivated, ability to work with minimum supervision - Ability to work with tight deadlines
• Proficiency in MS Excel, MS PowerPoint and MS Word is required

Area(s) of expertise

• Administration, Development programmes

Driving license

Languages

• English, Level: Fluent, Required

Required education level

• Bachelor degree or equivalent in the Field of Maritime Studies and social sciences Knowledge of maritime transport or Maritime Security will be an added advantage

Competencies and values

• Accountability - Adaptability and Flexibility - Client Orientation - Commitment and Motivation - Communication - Ethics and Values - Integrity - Planning and Organizing - Professionalism - Respect for Diversity - Working in Teams