Project Coordinator at Gap Recruitment Services Limited

The project has three main objectives:

• Increasing food, nutrition, and income security among households in Wajir, Makueni and Isiolo counties through greenhouse hydroponics technology.
• Increasing knowledge of and access to financing and markets of the selected farmers and are effectively managing loans for their micro-enterprises.
• Selected farmers have strengthened partnerships and linkages that increase sustainability of greenhouse hydroponics farming.

Job Purpose:

• The Project Coordinator is responsible for the successful implementation of the Asset-based Financing Project (ABF) funded by the World Food Programme, by ensuring project outcomes are achieved and exceeded as per Self Help Africas contractual agreement with World Food Programme and to the quality standards of Self-Help Africa and the wider Gorta Group. A key function of this role will be representing Self Help Africa and managing effective partnerships with key stakeholders across Government departments, private sector, implementing partners and representational groups at national and county levels.

Key Responsibilities:
Project Management:

• The Project manager is responsible for the overall delivery of the project on behalf of Self-Help Africa.
• Develop annual, quarterly and monthly plans and budgets for the project and monitor allocation of resources, anticipating changing requirements that may impact work delivery,
• Ensure all donor reporting requirements are adhered to including financial reporting in collaboration with the project accountant.
• Lead co-ordination and communication across the various stakeholders including Project implementation teams, government agencies and private sector to ensure coherent and consistent delivery of the project objectives,
• Co-ordinate and provide technical input for the implementation of the project including in the preparation of strategies, training materials,
• guides and manuals and ensure effective integration of core technical areas of Gender and Enterprise Development.
• Lead programme fundraising, identifying new areas of need and potential areas for project development and donor funding in Kenya ad and manage all aspects of the project cycle: planning, implementation, quality, reporting, accountability, monitoring and evaluation.

Operational and Financial Management:

• Manage and periodically review the projects budget in close collaboration with the Senior Programmes Manager and Private Sector Lead and Head of Finance,
• Ensure compliance by SHA with contract requirements in planning, financial management, procurement, branding, monitoring and reporting, and facilitate further training where necessary.
• Act as the focal point with Self Help Africa country office and HQ to ensure all programming, financial and administrative matters related to the project comply with donor and SHA policies and procedures, and are transparently, expediently and effectively managed in line with established processes, rules and regulations,
• Monitor external context and carry out adjustments to project plans where necessary,
• In liaison with the Senior Programme Manager & Private Sector Lead ensure all SHA safety and security guidelines are followed and that all safety or security incidents (fires, accidents, theft, etc.) are recorded and reported,
• Ensure efficient use and management of project resources including transport,

Monitoring, Reporting and Results Communication:

• In conjunction with the M&E Expert, facilitate monitoring and documentation of learning by ensuring that effective mechanisms are in place to monitor activities and outputs and assessments for project quality and impact and ensure project implementation is on time, target and budget,
• Ensure monitoring plan is in place and undertake project monitoring visits from time to time,
• Compile periodic project reports as required by the donor and SHA.

Performance Management:

• Set clear direction and expectations for the project and enable project Partners to interpret competing priorities (Annual project key performance indicators)
• Manage project staff and provide periodic performance reviews and objective setting,
• Work closely with project partners to manage performance issues effectively to avoid adverse impact on the project, team morale and performance,
• In liaison with SPM&PSL promote a positive team culture that respects diversity and deals with barriers to inclusion,

Representation:

• In coordination with the SPM&PSL represent SHA at national, regional and international levels, to donors, local and national government authorities, other NGOs, and any other parties under this project,
• In coordination with the SPM&PSL, lead on national and regional policy engagements,
• Ensure that relationships and formal agreements with government and partners are maintained and updated as appropriate.
• Ensure proper project documentation and sharing with partners.
• Any other task assigned by the SPM&PSL

Key Stakeholder Relationships:
Internal:

• The Country Director
• Head of Finance
• SHA HO Support team
• Senior Programme Manager & Private Sector Lead
• Finance and Administration Team
• Position has 2 direct Project Officer reporting and a dotted line finance officer.

External:

• Gender and Nutrition Advisor
• Monitoring & Evaluation Advisor
• TruTrades Assigned Staff
• County Governments
• Other Stakeholders including national government, private companies, research institutions, financial institutions, external auditors, donors, and Academia.

Knowledge & Experience:

• At least 4 years experience in the implementation of agricultural technologies and private sector development approaches and development programs design, Monitoring, Evaluation and Learning.
• Experience managing donor funded Projects,
• Knowledge and experience in multiple sectors such as agricultural systems and livelihoods; market systems development; Enterprise development; Business Development Services (BDS) approaches and value addition.
• Demonstrated understanding of the private sector development framework and approaches in Kenyan/East Africa Community Context
• Strong project management skills and understanding of project cycle management approaches and tools,
• Experience in engaging and networking with the development partners and multi stakeholders including the government departments and agencies,
• High level of initiative, motivation, commitment and professionalism
• Ability and resilience to cope with multiple internal and external demands.
• Strong training and facilitation skills.
• High level skills and experience in capacity building and report writing
• Excellent communication, interpersonal and team building skills

Qualifications and Other Requirements:
Essential:

• Bachelors degree in Agricultural Sciences, Management Economics, Rural Development, Agribusiness Management, or related field required,
• Other post graduate qualification in project management, Enterprise Development related field will be an added advantage,
• Strong computer skills especially with MS Word and Excel and other related packages
• Strong M & E skills

Role Competencies:

• Excellent verbal, analytical, organizational, and written skills with Fluency in Swahili and English.
• People management skills
• Proactive and motivated with a strong commitment to Self Help
• Africas vision, mission and values,
• Attention to detail and the ability to produce timely and accurate reports.
• Ability to work as part of team across different cultures,
• Ability to work with minimum supervision.
• Ability to work under pressure and on own initiative

Application Deadline: Monday 18th December 2023