Project Coordinator at Habitat for Humanity International

The Project Coordinator will be responsible for the overall coordination, implementation, and monitoring of a donor-funded project in Masinga, Machakos County. This includes ensuring compliance with donor guidelines, managing relationships with implementing partners, overseeing project activities, and ensuring timely delivery of results. The role requires strong leadership, technical oversight, and the ability to manage complex stakeholder relationships.

KEY RESPONSIBILITIES

• Lead the day-to-day coordination and execution of project activities in line with the approved workplan and budget.
• Coordinate with Subject Matter Experts and other relevant departments to develop and maintain detailed work plans, procurement plans, and implementation schedules.
• Ensure timely and quality delivery of project outputs and outcomes including submission of quality reports.
• Serve as the primary liaison with implementing partners, ensuring alignment with project goals and donor expectations.
• Facilitate joint planning, regular coordination meetings, and performance reviews.
• Support capacity building of partners in areas such as compliance, reporting, and technical delivery.
• Work closely with the MEAL team to track project indicators and ensure data quality.
• Prepare high-quality project reports in line with donor reporting templates and timelines.
• Work closely with the Communication and MEAL teams to document lessons learned and contribute to knowledge sharing and adaptive management.
• Work with Finance and operations, HR, Communications and Program teams to ensure full compliance with donor contractual obligations, including procurement, visibility, and environmental/social safeguards.
• Develop a project risk mitigation plan
• Maintain accurate and auditable project documentation.
• Build and maintain strong relationships with County government agencies, community stakeholders, and other development actors.
• Represent the Project in relevant coordination platforms and donor meetings

KEY PERFORMANCE MEASURES/ INDICATORS

• Alignment between habitability projects and the strategic objectives of HFHK
• Habitability projects are properly costed and implemented as per the agreement with donors
• Employees are motivated and cultivate a culture of performance management
• Habitability projects are compliant with all the relevant standards, regulations, statutory, legislative and best practice requirements
• Good and amicable relations with all stakeholders

QUALIFICATION & EXPERIENCE

• Bachelor’s degree in Development Studies, Project Management, Social Sciences, or a related field (Master’s degree preferred).
• Minimum of 5 years’ experience in managing donor-funded projects
• Proven experience in partner coordination, compliance, and results-based project management.
• Strong understanding of development cooperation principles and the Kenyan context.
• Excellent communication, negotiation, and report-writing skills.