Project Coordinator at Strathmore Business School

JOB PURPOSE:

The Project Coordinator will support the Project Manager in coordinating dayto-day implementation activities, managing relationships with institutional technical service providers and private sector partners, and ensuring smooth operational delivery across all project components. This position serves as a critical link between field operations, technical experts, and project management.

MAIN DUTIES AND RESPONSIBILITIES:

Activity Coordination & Implementation Support

• Assist in developing and maintaining detailed activity schedules and implementation plans.
• Coordinate logistics for training, workshops, field visits, and stakeholder meetings.
• Support farmer mobilization and engagement through cooperatives and CBOs.
• Facilitate establishment and maintenance of demonstration plots across target counties.
• Coordinate procurement and distribution of inputs (certified seeds, fertilizers, equipment).
• Track activity progress and flag delays or challenges to the Project Manager.

 Technical Service Provider Liaison

• Coordinate activities of outsourced experts (Agricultural Extension Officers, Seed Expert, QA Expert, Market Analyst).
• Schedule and facilitate expert field visits and technical assistance missions.
• Ensure delivery of agreed technical services and quality outputs.
• Compile and organize technical reports and recommendations.
• Maintain communication channels between experts and beneficiary cooperatives.

 Private Sector Linkages

• Support development of commercial partnerships with input suppliers, processors, and buyers.
• Facilitate linkages between cooperatives and private sector actors.
• Coordinate participation in trade fairs and business-to-business forums.
• Assist in organizing market linkage activities and export documentation support.
• Track commercial agreements and partnerships established through the project

 Cooperative Support & Capacity Building

• Work directly with primary and secondary cooperatives in target counties.
• Support cooperative registration, compliance, and governance strengthening activities.
• Coordinate training sessions on business management, record-keeping, and strategic planning.
• Facilitate cooperative access to KEBS/KEPHIS certification services.
• Monitor cooperative performance and report on progress.

 Field Operations Management

• Conduct regular field visits to project sites across the seven target counties.
• Supervise field-level activities and provide on-site support to implementing teams.
• Document field observations, challenges, and lessons learned.
• Ensure quality implementation of climate-smart agricultural practices.
• Verify farmer participation and attendance at project activities

Data Collection & Documentation

• Support the MEAL team in baseline, midterm, and endline data collection.
• Maintain accurate records of project activities, participants, and outputs.
• Document success stories, case studies, and best practices.
• Compile photographic and video evidence of project activities.
• Organize and maintain project files and documentation systems.

Administrative & Logistical Support

• Coordinate travel arrangements for project staff and experts.
• Arrange venues, accommodations, and logistics for project events.
• Manage procurement of training materials and operational supplies.
• Process payment requests and maintain supporting documentation.
• Support organization of stakeholder meetings and learning forums.

JOB REQUIREMENTS:

The post holder will be required to have and demonstrate evidence of the following qualifications, attributes, and skills:

• Bachelor's degree in a relevant field.
• Minimum 3-5 years' experience in development projects.
• Experience coordinating field-level activities and working with farmer groups/cooperatives.
• Excellent organizational and multitasking abilities.
• Good communication and interpersonal skills.