Project Documentation Officer- (Two Year -Fixed Contract) at Aga Khan Hospital Kisumu

POSITION OVERVIEW
We are seeking a detail-oriented and proactive Project Documentation Officer to join our team in Kisumu, Kenya. The successful candidate will be responsible for ensuring compliance with tax laws and regulations related to VAT exemption applications in the healthcare sector. S/he will play a vital role in preparing, reviewing, and submitting necessary documentation to relevant authorities, while maintaining accurate records and collaborating with various departments to promote operational efficiency.

KEY RESPONSIBILITIES

• Prepare, review, and submit VAT exemption applications to authorities such as the Kenya Revenue Authority (KRA) and the Ministry of Health (MoH), ensuring that all documentation is accurate and complete.
• Ensure compliance with applicable tax laws and regulations regarding tax exemptions within the healthcare sector.
• Maintain and organize accurate records of tax exemptions and related documentation, both in hard and soft copies.
• Provide weekly updates and information to management regarding VAT exemption activities and records.
• Stay informed about changes in tax laws and regulations that pertain to healthcare and tax exemptions.
• Collaborate with departments such as Procurement, Finance and Administration to facilitate smooth operations and adherence to organizational policies.
• Assist the Manager – Materials Management Division with other procurement tasks as assigned.
• Support financial reconciliation of VAT accounts as needed.
• Coordinate with vendors and contractors, providing technical guidance and ensuring the acquisition of necessary documentation.

The requirements

• Bachelor’s degree in Procurement/Supply Chain, Accounting, Finance, or a related field.
• Strong knowledge of tax laws and regulations, particularly in relation to the healthcare sector.
• Excellent analytical and problem-solving skills, with a keen attention to detail.
• Proficient in relevant software and systems, with advanced command of Microsoft Excel.
• At least 2-3 years of relevant experience in documentation processing or a similar role.
• Exceptional verbal and written communication skills in English and strong interpersonal abilities.
• Ability to work both independently and collaboratively within multidisciplinary teams.
• High level of integrity and professionalism, with a commitment to ethical practices.