Project Management Officer (Greenhouse Irrigation) at Rose Avenue Group

Job Responsibilities

• Helping in the preparation of project costs for turnkey projects or for quotation purposes
• Conducting an internal kick off once a new project has gone through
• Ensuring that both overseas and local orders for the project items have been placed by the procurement team for those items that are not in stock
• For turnkey projects, agreeing with the subcontractor when they will need to mobilize to site
• Communicating with the client on their readiness before the project kicks off
• Track project deliverables and presenting reports defining project progress, problems, solutions and ensuring that project cost remains within budget.
• Flag and report any irregularities, delays and/or potential issues to customer and management
• Managing and communicating to the client any scope change orders that are made on the project
• Communicating with clients and any other stakeholder in the various stages of the project implementation
• Ensuring that all the items in BOQ has been supplied to the project
• Checking the WIP to confirm that costs associated with a project are true
• Confirming the payments that are to be made to the sub-contractors
• Planning and scheduling team meetings to discuss project progress and issues and the way forward
• Creating a quote and adding a BOQ to it
• Opening up a project job number through which the project materials will be issued out
• Setting up a billing schedule that credit control will use to raise invoices
• Closing projects through revenue recognition in Epicor
• Coming up with the weekly project report to show status of the ongoing projects
• Preparing the monthly reports for projects that are going to be closed
• Preparing work plans and progress reports for clients
• Assigning the technicians to the project/farm they will be deployed
• Planning and scheduling technician work plans while ensuring projects are delivered on time and within scope.
• Ensuring adherence to the work plan and keeping it up to date in accordance with project activities.
• Arranging for their field and travel allowances
• Handling the technicians’ leave days
• Ensuring that they have all the documents needed before they report to a new project
• Communicating with technicians during the various stages of the project implementation
• Arranging for the PPEs of the technicians
• Ensuring that once the project has been completed, the technician will carry out a handover and have the commissioning form signed by the client
• Prepare a credit note for the client if there are any returns from the project
• Ensuring that the project has been fully invoiced
• Confirm that all the payments to the subcon have been made as per the agreed terms
• Maintaining complete and accurate documentation of projects
• Assist with technical input regarding commissioning and training documentation
• Conduct on-site commissioning of technical products and group training to end-users
• Schedule training, send training calendar request to department manager, follow up with farm and ensure that everything is ready.
• Issue training certificates to training candidates after tests are marked
• Update and maintain training register
• Make sure that contractors sign Company's code of conduct contract for every project.
• Ensure that all SOP’s are up to date and shared with Technicians regularly.
• Keep signed register of technicians receiving SOP’s
• In consultation with the HOD and farms drafting of technical service contracts.
• Ensuring availability of material resources/ service recommended items are on site before commencement of projects/ service.
• Invoicing services performed during the month.
• Ensuring proper usage of departmental vehicles and their maintenances.

Other Requirements

• Bachelor’s degree in Project Management or Bachelor’s degree in any course plus certification in Project management
• Minimum 4 years’ experience in Project Management. Experience in Greenhouse Irrigation projects is highly desirable.
• Experience in the use of MS Projects software
• Experience in managing 10-15 field technicians
• Excellent communication skills
• Excellent organization skills
• Excellent reporting skills
• Valid driver’s license