Project Manager at Genesis Analytics

ROLE DESCRIPTION

• The purpose of this role is to manage the daily implementation of the call-down projects under the Framework and Technical Assistance Contracts, including amongst others the sourcing and capacity building of consultants, budgeting, contract negotiations, subcontracting, client communications, and all logistical arrangements. 

Your role will encompass: 

• The purpose of this role is to manage the daily implementation of the call-down projects under the Framework and Technical Assistance Contracts, including amongst others the sourcing and capacity building of consultants, budgeting, contract negotiations, subcontracting, client communications, and all logistical arrangements.

Your role will encompass:

• Full management and organisation of a multitude of projects at any given time throughout the planning, implementation and dissemination cycle.
• Act as first point of contact for each of the individual projects for both the internal and external stakeholders.
• Support Genesis staff through the tender and kick off process for new frameworks and their projects, creating management and implementation principles and processes where required.
• Responsible for ensuring all project related policies and procedures are carried in accordance with both Genesis as well as client requirements.
• Provide coordination for the relevant stakeholders in order to obtain the correct input for the finalization of the Terms of Reference (ToRs).
• In consultation with the technical lead, identify the technical parameters as appropriate in order to assemble the most suitable technical team.
• Responsible for ensuring vetting of consultants and Due Diligence compliance is in place for all consultants.
• Search databases and networks for suitable CVs for all projects, liaising with the technical team on shortlists.
• Negotiate local client budgets, providing Value for Money.
• Negotiate consultant fee rates as required, ensuring all staff and externals contracted to work on projects comply with all contractual obligations.
• Make project-related travel, visa, hotel and logistical arrangements.
• Coordinate any security arrangements and corresponding risk management forms in consultation with the relevant parties.
• Coordinate the QA and external peer review processes for all projects
• Escalate issues to Framework Manager where needed; involvement in conflict resolution as required and solve issues efficiently throughout the project cycle - escalate as appropriate.
• Provide input into the development of processes and policies for the effective administration and management of all projects across the full project management cycle and the strategic objectives, in order to deliver in line with the client’s expectations.
• Assist in the development of new financial procedures to better support the delivery of projects, including managing budget trackers, burn rates reporting and other tracking tools.
• Actively provide input into the client reporting requirements and communications, including KPIs, pipelines, VfM frameworks, annual and quarterly reports, governance meetings, SOPs, Performance Frameworks, M&E Frameworks and QA mechanisms.
• Effective line management of Assistant Project Managers.

Requirements

Genesis consultants carry a balanced combination of powerful intellect, strong technical skills, and a consulting character to match. Successful candidates for roles at Genesis:

• Are passionate, self-motivated and energetic problem-solvers
• Value integrity and exhibit ethical behaviour
• Are analytical thinkers and fast learners with an excellent academic record
• Education to degree level in Business Administration, Project Management, International Development, or other relevant field.
• Experience managing multiple projects simultaneously to meet tight deadlines without compromising quality.
• Proven ability to work in a busy fast-paced environment, demonstrating a solutions-driven and positive attitude that allows for initiative and resilience.
• A highly organised and structured approach to work and an ability to work under pressure, and meticulous attention to detail.
• Knowledge and experience of working with different donors, including their procurement processes and compliance requirements, is highly desirable.
• Experience of developing, maintaining and improving systems, processes and tools.
• Proven experience in building and maintaining client relationships, with the capability of handling challenging client requests and resilience in solving client relationship issues.
• First rate interpersonal and communication skills and an ability to work with senior contacts, external stakeholders, consultants and within the development community
• High level of numeracy and relevant knowledge of financial documents and budget management
• Ability to be flexible with a desire to take on new challenges
• A self-starter, with the ability to work effectively as part of a team