Project Officer (In-Kind S/NFI) at International Organization for Migration (IOM)

Context:

• The International Organisation for Migration (IOM) is one of the major humanitarian and development actors in Somalia. The IOM Shelter/Non-Food Items (S/NFI) programme currently implements projects focused on in-kind distributions as well as cash-based interventions. The programme also maintains a common supply pipeline for cluster partners.
• Under the overall supervision of the Programme Manager and direct supervision of the Operations Officer, the Project Officer (In-kind) will be responsible for supporting aspects of the timely delivery of shelter and NFIs activities in close coordination with the field teams and in close collaboration with other units including procurement, logistics, finance, and security.

Core Functions / Responsibilities:

• Under the close supervision of the Operations Officer (SNFI) and in close collaboration with the logistics and procurement unit, initiate the procurement process for project deliverables and assist in facilitating the timely supply of commodities/services for field operations.
• Under the close supervision of the Operations Officer (SNFI), assist in coordinating the IOM SNFI response with the field team, including need assessment, targeting, registration, verification, distribution and follow up, in close coordination with other relevant units and stakeholders.
• Perform preliminary data audits and analyses in order to assist with high quality data collection. Consolidate and update beneficiary lists after registration and verification exercises.
• Monitor the implementation of the SNFI activities, including through field/site visits to areas of operation to assist in supporting the Operations Officer (SNFI) in ensuring that scope, budget, timeframe and quality are in accordance to the different project’s specifications, donor requirements and IOM rules and regulations.
• Archive and share project data and information. Draft specific portions of various reports and submit them to the S/NFI operations officer, documenting constraints and requirements for project completion.
• Assist with the provision of capacity development activities, including orientation sessions and on-the-job training, when working with national staff or their non-governmental counterparts.
• Track operational delays and deviations from work plans and promptly update the S/NFI Operations Officer accordingly.
• Liaise with field counterparts, implementing partners and coordination structures (Shelter and NFI Cluster) as appropriate and provide updates on IOM operations as needed.
• Perform such other duties as may be assigned.

Required Qualifications and Experience:
Education

•  Master’s degree in Logistics, Business Administration, International Relations, Social Sciences, Conflict Management or a related field from an accredited academic institution; or  Bachelor’s degree in the above field from an accredited academic insitiutions with two years of relevant professional experience.

Experience

•  Experience in humanitarian response in emergency and conflict environments;
•  Experience in coordination and familiarity with the Cluster system; and,
•  Experience in planning and execution of field activities.

Skills

•  Knowledge of UN and bilateral donor programming;
•  Knowledge of cluster system;
•  Knowledge of financial and procurement rules and regulations;
•  Ability to work with limited supervision;
•  Delivers on set objectives in hardship situations;
•  Good communication and interpersonal skills;
•  Excellent monitoring skill; Managerial Skill; Organizational Skill; Strong sense of teamwork;
•  Accuracy;
•  Ability to multi-task and delivers on set objectives and timelines in hardship situations; Sense of risk management; and,
•  Experience in using office software packages (MS Word, Excel, etc.) and spreadsheet and data analysis.

Languages

• IOM’s official languages are English, French, and Spanish.
• For this position, fluency in English is required (oral and written). Working knowledge of Somali is an advantage.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Closing Date : 26th September 2023