Projects Coordinator & Personal Assistant at Flexi-Personnel

JOB PURPOSE

Responsible for Project management of special projects within the CEO’s office and IBLT Projects and provision of high-level administrative support to the Chief Executive Officer.

PROJECTS COORDINATOR DUTIES AND RESPONSIBILITIES

• Prepare, present and defend proposals with the objective of commencing a new initiative or increasing/obtaining donor/partner funding/support for IBLT and/or other company Projects.
• Identify and exploit new growth opportunities in various programs.
• Partner with respective program teams to design and implement product development and promotion strategies aimed at increased business and/or awareness creation.
• Manage internal and external special projects in coordination with other departments, including coordinating and participating in training.
• Project monitoring to meet set objectives and milestones, including risk management.
• Review marketing materials and promotions for projects as may be required.
• Projects stakeholder and partner management and communication.
• Prepare and/or review quarterly financial and narrative reports for projects.

PERSONAL ASSISTANT DUTIES AND RESPONSIBILITIES

• Represent the CEO in various fora.
• Participate in the drafting and/or review of agreements and contracts relating to general business, projects and programs in conjunction with the Legal department and/or the CEO.
• Research, collect and analyze information, and prepare materials, documents and presentations for the CEO as well as for internal and external audiences.
• Implement and/or oversee special projects assigned by CEO.
• Create and maintain files, review drafts and finished documents for accuracy.
• Participate in meetings, committees, workgroups and similar engagements as may be required.
• Coordinate with the Executive Assistant to the CEO to manage CEO's office and schedule.

QUALIFICATION, EXPERIENCE, AND SKILLS

Minimum Qualifications:

• Bachelor’s Degree in Commerce, Business, Law, or related discipline from a reputable university.
• Post-graduate degree in a relevant field.
• Member of a relevant professional body.

Experience:

• Minimum five (5) years' experience within a relevant industry.
• Minimum three (3) years' experience as a P.A or Project Coordinator.
• Experience in donor funding management.

Behavioral Traits:

• Excellent research and writing skills including report writing.
• Analytical and strategic thinking skills.
• Excellent planning and organization skills.
• Ability to work under pressure with limited supervision.
• Excellent time management skills.
• Excellent communication and interpersonal skills.
• Strong leadership, and supervision skills.
• Strong people management skills.
• Excellent problem-solving and decision-making skills.
• Stakeholder management skills.