Purchasing Coordinator at Accor

Job Description

Reporting to the Purchasing Manager, responsibilities and essential job functions include but are not limited to the following:

• Consistently offering professional, engaging and friendly service
• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must be able to maintain good relationship with all departments to promote effective purchasing.
• Must have a commitment to follow all local and corporate policies and procedures as they relate to Audits.
• Work closely with the Chef and the Restaurant Managers to purchase the highest quality product while constantly searching for the lowest price.
• Ensure that all purchase order requests are properly completed and approved before a purchase order is prepared and the items are purchased.
• Ensure that all items received by the hotel are properly documented in accordance with Fairmont Hotels & Resorts purchasing and receiving procedures.
• Place daily food orders based on requirements, and ensure prompt delivery as requested within the prescribed receiving hours.
• Place weekly liquor, beer and wine orders as required.
• Generate purchase orders (or equivalent) and obtain authorization from the Controller and General manager prior to processing these orders.
• Participate as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy.
• Ensure that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and /or department heads.
• Distribute a copy of the purchase orders to the receiving department, if this process is not electronic, to ensure accurate receiving and distribution of goods.
• Assist the Accounts Payable Clerk in researching any discrepancies on invoices.
• Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the hotel.
• Coordinate and participate as necessary in all month-end or quarterly inventories of food, beverage, operating equipment and supplies.

Qualifications

• · At least 2 years of experience in a similar role is an asset.
• · A diploma in Purchasing or Supplies management.