QSSK-HAE-HR and Admin Executive at Q-Sourcing Servtec Group

Job Role Description

Reporting to the HR & Administration Manager, the role is responsible for supporting the HR & Administration Manager in the attainment of the company HR strategy by aligning and delivering on HR administration activities of initiating & processing of consolidated payroll, leave management, Training needs, medical insurance, procurement and staff advances to both internal staff and clients in a timely and professional manner.

Functions/Key Expected Results

• Originate the consolidated payroll process for both internal staff and outsourcing clients in line with agreed client service level agreements, work orders for both weekly and monthly payments.
• Provide pay slips as may be required from both staff and outsourced clients from time to time.
• Consolidate, track and report on staff annual leave with support from business units/line managers
• Compile staff training needs and liaise with respective line managers for implementation
• In coordination with project Administrators, ensure medical cover through insurance or on site for all staff and outsourced clients in line with service level agreements.
• Support the HR & Administration Manager with new staff onboarding. I.e. induction, orientation etc.
• Process staff advances in line with policy provisions
• Responsible for initiating the procurement process with guidance from HR & Administration. I.e. consulting the businesses for procurement needs.
• Ensuring that all staff have job descriptions and Key performance indicators for their roles.
• Requisition for staff IDs as approved by HR in conjunction with supplier.
• HR & Administration Manager for day today reporting on strategy and approvals
• All other Line departments-stakeholder in HR process for guidance in managing of employee issues (performance management, training needs, procurement needs pay roll etc.)

Academic, Knowledge And Skills

• A Bachelor’s Degree in Human Resource Management
• Post graduate Diploma in HR would be of added advantage.
• HR professional membership is desired
• Consultancy industry and business awareness
• Excellent planning & Organisation skills.
• Knowledge of payroll management, basic accounting and proficiency in Excel is desired
• Excellent interpersonal skills.
• Tact, swiftness and attention to detail are a MUST
• Knowledge of statutory financial compliance i.e. with URA, NSSF, LST, and Withholding Tax is must.
• Excellent problem solving and decision-making skills
• Expert knowledge of the Uganda labour laws and familiarity with the International Labour laws

Previous Relevant Work Experience Required.

• At Least 3 years of generalist Human Resources Experience.