QSSK-LA-Office Assistant at Q-Sourcing Servtec Group

Job Role Description

The role is responsible for Administrative support, in the areas of office purchases, office/premise cleanliness, provision of refreshments, as well as managing the company’s deliveries in a cost-efficient way and as guided by internal policies and procedures.

Functions/Key Expected Results

• Managing the Head Office premises and ensuring that office space is tidy, clean, and conducive for work
• Ensure cleanliness of toilets and stock them with vital supplies from time to time.
• Procuring for office and toilet supplies and managing them efficiently and ensuring due accountability
• Supply refreshments, teas, bites, and water for the smooth running of office operations at the head office.
• Supporting head office staff in the delivery of meals and ensuring safety standards at all times
• Support in the running of all Head Office errands as using a motorbike, and when needed. These would include; office deliveries, purchases, banking, stocking, or any other as may be approved by the Administration officer/HR from time to time
• Support with running photocopies and printing for head office operations as and when is required
• In charge of the advance arrangement of office meetings/interviews by ensuring that the premises are clean, refreshments are availed, chairs and tables are in order and in time
• Reporting and accountability for office supply
• Any other duties as may be advised through the supervisor from time to time.

Academic, Knowledge And Skills

• O certificate of Education (KCSE)
• Driving license class: A2(Motorbike)
• Any formal or informal training in office management is added advantage
• Experience in managing office, procurement and running petty cash budgets is desired
• Energy, drive and attention to detail
• Consultancy industry and business awareness
• Excellent planning & Organisation skills.
• Excellent interpersonal and communication skills.
• Ability to manage time and take priority
• Presentability

Previous Relevant Work Experience Required.

• At least 2 years of experience in a similar position.