Jobs at Q-Sourcing Servtec Group

Job Role Description

The role is to support the organization to realize its strategic intent on growth in customer numbers as well as maintaining the existing customers through efficient receipt, Storage, and issuance of the required spare parts for maintaining the Last Mile mobile assets to ensure their availability to move solutions to the market. The role is critical in keeping the correct inventory of all the available and often failed parts in such a manner that there is no overstocking nor stock of parts when needed.

Functions/Key Expected Results

• Plans, organizes and manages the need for spare parts for the last Mile asset maintenance division
• Coordinate and follow up with the Procurement team for purchasing requested spare parts or inventory.
• Effectively forecast supply and demand to prevent spare parts overstocking and shortage.
• Properly track spare parts stocking like stock in, stock out, and remaining stock.
• Develop and share the updated stock reports with his immediate supervisor and/ or leadership on daily basis.
• Place orders to replenish required maintenance parts before they run out.
• Always reconcile received spare parts with request or invoice to ensure that delivered spare parts are matching with purchase request specifications
• Liaise with the last Mile Mechanics to check quality parts requested and act appropriately to ensure genuine parts are received.
• Help develop proper budgeting for spare parts stock based on past or predictive data analysis
• Develop and updated inventory record system on daily basis.
• Properly track spare parts stock out based on vehicle
• Reconcile the issued spares with the changed parts and prepare for scrapping all residue unused change parts
• Maintain the store bins and 5S implementation to ensure parts can be located with ease and daily/weekly and monthly stock-taking is done with ease.
• Prepare weekly, monthly plan and monthly progress reports and share with supervisor and/ or leadership.
• 100% parts inventory reconciliation.
• 100% provision of the parts requested to ensure 90% availability
• 90% forecast accuracy on the budgeted required parts
• 100% 5S implementation to ensure binning and quick parts retrieval
• Zero safety incidents at the parts store
• Any other duties as assigned by supervisor and/ or leadership.

Academic Qualifications

• Mechanical. Electrical or artisan’s certificate
• Certificate/Diploma in stores management
• 2 Years’ experience in a parts store
• Form four Certificate
• Degree in any social science (added advantage)

Professional Qualifications & Job Competencies

• Analytical ability and problem solving
• Excellent decision-making ability
• Effective communication and interpersonal skills
• Strong ownership of operational area & acceptance of accountability
• Attention to detail and excellence orientation.
• Fast learner of detailed business processes.
• Ability to manage problem identification and resolution.
• High level of resilience.
• Self-starter: the ability to work in a team.

Customer service orientation

Previous Relevant Work Experience Required.

• Minimum 2 years in a motor vehicle/ vehicles workshop store

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Job Role Description

The role is responsible for Administrative support, in the areas of office purchases, office/premise cleanliness, provision of refreshments, as well as managing the company’s deliveries in a cost-efficient way and as guided by internal policies and procedures.

Functions/Key Expected Results

• Managing the Head Office premises and ensuring that office space is tidy, clean, and conducive for work
• Ensure cleanliness of toilets and stock them with vital supplies from time to time.
• Procuring for office and toilet supplies and managing them efficiently and ensuring due accountability
• Supply refreshments, teas, bites, and water for the smooth running of office operations at the head office.
• Supporting head office staff in the delivery of meals and ensuring safety standards at all times
• Support in the running of all Head Office errands as using a motorbike, and when needed. These would include; office deliveries, purchases, banking, stocking, or any other as may be approved by the Administration officer/HR from time to time
• Support with running photocopies and printing for head office operations as and when is required
• In charge of the advance arrangement of office meetings/interviews by ensuring that the premises are clean, refreshments are availed, chairs and tables are in order and in time
• Reporting and accountability for office supply
• Any other duties as may be advised through the supervisor from time to time.

Academic, Knowledge And Skills

• O certificate of Education (KCSE)
• Driving license class: A2(Motorbike)
• Any formal or informal training in office management is added advantage
• Experience in managing office, procurement and running petty cash budgets is desired
• Energy, drive and attention to detail
• Consultancy industry and business awareness
• Excellent planning & Organisation skills.
• Excellent interpersonal and communication skills.
• Ability to manage time and take priority
• Presentability

Previous Relevant Work Experience Required.

• At least 2 years of experience in a similar position.

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Job Role Description

The role is responsible for revenue processing, client billing, managing claims to both the outsourced clients and creditors on a timely and accurate basis, ensuring that such claims are within budget, duly approved, VAT and withholding tax are correctly accounted for, and the transactions are correctly recorded. The role is also responsible for providing timely, accurate, relevant and reliable management information as per Finance Management Policies and Procedures while maintaining tight budgetary control.

Functions/Key Expected Results

• Ensure that tax is correctly accounted for on all payments in accordance with the Income Tax Act and provide suppliers with their Withholding Tax (WHT) certificates on a timely basis.
• Organized filing of documents for easy retrieval.
• Prepare adequate accruals for all unpaid invoices of a particular month and make releases once payment has been effected. All accruals should be reconciled to the general ledger on a monthly basis.
• Respond to vendor inquiries and reconcile vendor statements.
• Make reconciliations of prepayments, provisions and staff advances and submit schedules within the required time
• In consultation with Finance Executive, maintain updated cashbook(s) for reference before any payments are processed.
• Ensure timely posting of all non-current Assets into the accounting software and issuing of Local Purchase Orders
• Deputizing the finance executive and assuming due accountabilities as may be advised by the supervisor.
• Prepare billing instructions for clients for the delivery of services
• Responsible for Issuing of Proforma invoices and all claims on a timely basis and ensure they have gone through the relevant approval process and within agreed service levels and ensure they are duly recorded in the correct entity.
• Regular updates of income stream through account reconciliation of project accounts; company expenditure, income etc.
• Organized filing of documents on receivables for easy retrieval.
• Verification and filing of all documents related to accounts receivables in the finance department.
• Reconciling the cashbook e.g., on monthly basis for prudent reporting
• Doing bank reconciliation and updating management as may be required from time to time.
• Regular issuing of updated monthly statements to clients by the 3rd of the subsequent month

Academic, Knowledge And Skills

• University graduate level in Accounting or Finance.
• Enrolled, part or fully qualified in the accounting profession with a recognized institute (ACCA, CPA, and CIMA.)
• Knowledge of IFRS and Kenyan tax legislation.
• Computer literacy with proficiency in spreadsheets and accounting software.
• 3 years of working experience in a Finance related role.
• High integrity and strong character.
• Attention to detail
• Team player with good communication and interpersonal skills.
• Problem solver with strong analytical and numeracy skills.
• Proactive self-starter with strong organizational and time management skills.
• Industry knowledge of finance and consultancy