QSSK-LGE-PA-Personal Assistant GM at Q-Sourcing Servtec Group

Job summary:

• The company is searching for a very proactive and extremely detail oriented personal assistant with excellent interpersonal skills and very strong work ethic. The position will primarily provide comprehensive assistance to the General Manager i.e responsible for a wide variety of administrative support duties.

KEY ROLES AND RESPONSIBILITIES

Responsibilities:

• Assist the Manager in timely management of communications: Including written, telephone and emails.
• Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses and written replies.
• Assist in the management and organization of the GM’s calendar by scheduling appointments, meetings, engagements and daily activities.
• Manage and coordinate travel for the General Manager.
• Spend time and become familiar with all aspects of business and residence.
• Assist in screening calls, email and visitors.
• Prepare agendas, attend meetings and transcribe correspondence from handwritten notes.
• Greet and check in clients and other guests for meetings and events.
• Perform variety of office and personal errands.
• Light cleaning and organizing
• Liaising with official bodies, customers and suppliers 
• Booking flights and Organizing meetings, events, conferences & trainings

Key skills:

• Excellent oral & written English communication skills 
• Ability to work with company-specific software
• Proactive approach to problem-solving
• Ability to multitask & work under pressure
• Strong time-management and organization skills
• Discretion, honesty & trustworthiness 
• Attention to detail & result oriented
• Team player 

QUALIFICATIONS AND EXPERIENCE:

• Minimum of a bachelor’s degree/Diploma in a business related field.
• Minimum 3 years’ experience in logistics industry preferred
• Proven experience as a Personal or Administrative Assistant
• In depth understanding of Office 365 (Word, Excel, Outlook)
• Endorse the values of the client.
• Basic PPE, HSE, firefighting and first aid training
• High level of integrity required