QSSK-RUS-OM-Administrative Assistant / Office Manager at Q-Sourcing Servtec Group

Job Summary:

Administrative Assistants are pivotal in providing essential support to project staff by coordinating office services and managing administrative tasks, contributing to the smooth functioning of daily operations.

KEY ROLES AND RESPONSIBILITIES

• Perform advanced secretarial, clerical, and administrative tasks for Executive-level management.
• Handle confidential assignments, requiring knowledge of company products, policies, and programs.
• Facilitate decision-making processes.
• Compile and analyze information, prepare reports, correspondence, and memoranda.
• Coordinate activities across departments, ensuring smooth communication.
• Arrange appointments, travel reservations, and notifications.
• Respond to telephone inquiries and transfer calls to appropriate parties.
• Process and verify expense reports.
• Provide dictation and transcribe notes for correspondence.
• Prepare materials from drafts, including technical content, for final presentation.
• Design layouts for complex reports and statistical tables.
• Undertake diverse and advanced secretarial, clerical, and administrative duties for Executive-level management.
• Possess extensive knowledge of office practices and procedures.
• May oversee clerical/secretarial employees.
• Perform other relevant duties as assigned.

  QUALIFICATIONS AND EXPERIENCE:

1. Education: High school diploma or equivalent with advanced secretarial training.
2. Experience: 5+ years of prior related experience.
3. Proficiency in common PC applications such as word processing, spreadsheets, and databases.
4. Strong oral and written communication skills.
5. Organizational skills and attention to detail.