Manager Administration, Procurement and Facilities at DIB Bank Kenya Limited (DIBBKE)

Job Purpose

Drive the functionality of the Administration Department to ensure efficient and effective service delivery and support to all the internal & external customers.

Key Responsibilities

• Implementation of department projects to ensure optimum and effective utilization of department budget.
• Give effective guidance to Administration Units for the successful accomplishment of tasks and activities related to their units.
• Sharing of Administration related MIS reports to the top management to facilitate the decision-making process.
• Ensure timely maintenance and renovations are carried out for all the running and new premises / projects (Branches, Departments) in the Bank.
• Monitor all types of Purchase and Service on behalf of Bank and as per the operating manuals, sharia principles and policies & procedures
• Taking necessary measures to maintain successful safety & security across all premises of bank.
• Monitor the centralized payment system to ensure proper control of expenses within the organization.
• Providing effective data services set up across DIB departments
• Verifying effective Document Management Services across the Bank.
• Supervise and control various Administration Functions like Facility Management, Stores Management, Business Travel Planning, Passport & Visa Handling, Public Relation Activities, Mailing Services, Event Management, and Fixed Assets Management to ensure smooth functioning of the Bank.
• Authorized signatory and custodian of all type of Service Contracts and Lease Agreements for premises, ATM’s & CDM’s after the approval of Sharia and Legal Department.
• Ensure smooth communication with Central Bank and other government bodies on behalf of the Bank.
• Coordinate between relevant Departments such as Group Internal Audit, Risk Management and Insurance Companies for the signing of insurance contracts for the premises and frauds

Job Requirements

• Bachelor’s degree in business administration or equivalent field
• Additional Qualifications: Postgraduate qualification/additional courses in Management will be an added advantage.
• Minimum 7-10 years of experience in the Development and Management of Administration function
• Overall Staff Development & Job Rotations knowledge
• Business administration skills
• Banking business understanding
• Compliance best practices
• Banking Policies & Procedures

Key Competencies

• Coaching & Mentoring
• Communication Skills
• Innovative Thinking
• Leadership
• Planning and Organizing
• Problem Solving Skills
• Relationship Management
• Foundations & principles of Islamic finance