Receivables Assistant at Hotpoint Appliances Ltd

Job Purpose

Manage areas of accounts receivable, approving orders, receipt of cheques, and reconciliation of customer payments and accounts.

 Job Responsibility and Accountability

• Ensuring proper checks are done before processing customer orders raised by the Sales Team.
• Communicating to the respective Sales Rep, Sales Head, Senior Credit Controller, and Credit HOD where the order exceeds the credit facility.
• Ensuring sales and supporting documents are well gathered and arranged before handing them over to the Filing Team.
• Printing of non-stock-related Invoices and Credit Notes within 48hrs
• Receipting of customer payments in the ERP System on the same day upon receiving bank statement.
• Matching of customer payments against invoices and as and when payments are being recorded.
• Timely uploading withholding VATs on weekly basis.
• Customer Account opening.
• Daily processing of customer refunds including VAT refunds.
• Timely reconciliation of Payment Portal control accounts.
• Daily scanning of cheques before 11am.
• Timely performing other Receivables related queries.
• Facilitating efficient audit for the credit control department.
• Conducting credit risk assessment and ensuring that mitigation actions are in place.
• Resolving operational queries with customers and other stakeholders
• Daily reconciliation of online account.
• Process improvement – Assist the Credit Control Manager in coming up most efficient and effective receivables processes.
• Performing other duties assigned by the Credit Control Manager

Qualification and Experience

• Bachelor of Commerce (Finance Option)
• Certified Public Accountant (Part II)
•  Previous work experience of 2 years in Finance or Credit Control.

 Key Skills:

• Good communication and interpersonal  skills
• Ability to organize, multitask and prioritize activities.
• Teamwork and Collaboration- Ability to deal effectively and courteously with the rest of the team.
• Should have good work ethics.
• Resourceful and proactive in dealing with issues that may arise.
• High attention to detail, excellent analytical, computer skills, and MS Office packages.
• Knowledge and proficiency in working with ERP Systems.
• Knowledge of Kenyan tax laws and regulations.
• Ability to ensure data accuracy and completeness.
• Ability to exhibit patience and tolerance.
• Key focus on the quality of work and client relationship.