Receiving and Inspection Assistant, G4 at United Nations Office at Nairobi (UNON)

Responsibilities

Receiving and Inspection:

• Process receipt of goods.
• Receive, inspect and certify acceptance/rejection of goods delivered by vendor(s) or contractor(s), as specified on the Purchase Orders as well as contracts involving commodities delivered to, or provided in support of, UNON, UNEP and UN-HABITAT.
• Bar-code equipment.
• Raise Discrepancy report if appropriate.
• Maintain a record of all incoming shipments in the Receiving and Inspection (R&I) Register.
• Notify the Equipment Focal Point (EFP) / requisitioner of the arrival, acceptance or rejection of part or all of a consignment.
• Advise Procurement of receipt of the goods and instruct Accounts Section to effect payment to the vendor
• Oversee and coordinate the movement of received goods from the receiving area to the EFP/requsitioner/end user.
• Ensure signing of R&I reports by the EFP/requsitioner/end user after delivery of their items/goods
• Ensure accurate and comprehensive Receiving and Inspection (R&I) data is entered in the Asset Management System, as well as in the manual and electronic R&I registers.
• Maintain files with R&I reports and related documents.

Other functions:

• Participate in physical verification exercises of the assets of UNON, UNEP and UN-HABITAT.
• Assist the Disposal Assistant in receiving and disposing of assets approved for disposal.
• Conduct physical verification of items requested to be taken out of the UN Complex and update the electronic gate pass system accordingly.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Any other duties that may be assigned by the supervisor(s).

Competencies

• PROFESSIONALISM: Knowledge of property control and inventory procedures at the United Nations or Comparable International organization. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• Completion of High School diploma or equivalent is required. Supplementary technical training in assets management or related area is desirable.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be
• accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

• A minimum of three (3) years of progressively responsible work experience in supply chain, finance and budget, logistics or procurement, audit and accounting or related area is required.
• Experience in the United Nations administrative processes or comparable international organization is desirable.
• Experience working with Enterprise Resource Planning (ERP) is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Closing: 25/01/2023