Receptionist at British High Commission Nairobi

Main purpose of job:

• The job holder will have to ensure efficient running of the Front Office, handling all telephone calls and customer enquiries in a prompt and professional manner and undertake administrative duties for the Transport Section

Roles and responsibilities

• Undertaking switchboard duties,-management of the answering machine to ensure a 24/7response after hours, at weekends and holidays.
• Attending to visitors at Reception and controlling entry to the East Wing through the secure access system.
• Handling all incoming BHC emails through the Nairobi Enquiries inbox
• Manage transport team petty cash/advance system.
• Record keeping-filing both electronic and paper
• Assist in management of transport booking and preparation of daily transport programme in consultation with the Transport Planner
• Undertakes procurement duties- requisitioning & receiving responsibilities for Transport Section
• Administration of billing and payment of shuttle services & private hire of official vehicles services for the section
• Assist in processing of taxi invoices. Performs pre-audit of taxi vouchers before forwarding for payment
• Undertake other administrative duties as assigned by the Transport Manager, Corporate Services Director and Deputy Director Corporate Services.

Essential qualifications, skills and experience  

• Minimum of 2 years experience on a similar role or administrative role.
• Excellent IT & communication skills

Desirable qualifications, skills and experience  

• Experience of reception/switchboard activities, business related degree.

Required behaviours  

• Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together

Deadline: 22nd of August 2023