Receptionist at Crystal Recruit

Responsibilities

• Greet and welcome visitors warmly, creating a positive first impression of the company
• Manage incoming calls, redirecting them or taking messages as necessary, and handle inquiries promptly and professionally
• Maintain a tidy and welcoming reception area, ensuring it represents the company's standards
• Assist in scheduling and coordinating appointments, meetings, and conference room bookings
• Manage correspondence, including emails and letters, and distribute them accordingly within the organisation
• Assist in administrative tasks such as filing, data entry, and office inventory management
• Collaborate with other departments to ensure seamless communication and coordination within the office
• Uphold security protocols by monitoring visitor logbooks and issuing visitor badges when necessary
• Assist in organizing company events and coordinate logistics as needed
• Provide support to colleagues with various administrative tasks when require

Requirements

• High school diploma or equivalent; additional certification in office management is a plus
• Proven experience as a receptionist or in a similar customer-facing role is preferred
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities, with attention to detail
• Proficiency in MS Office suite (Word, Excel, Outlook) and basic office equipment handling
• Professional appearance and demeanor with a customer service-oriented attitude
• Ability to maintain confidentiality and handle sensitive information with discretion
• Flexibility to adapt to changing priorities and work schedules
• Fluency in English is required. Knowledge of other languages, particularly Arabic, is advantageous
• Strong interpersonal skills and the ability to work both independently and collaboratively