Records Management Clerk at Salaries and Remuneration Commission

Job Purpose

The position is responsible for the filing, retrieval, receiving and dispatching of mails, documents and files in line with approved standards and procedures.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• N/A

Operational Responsibilities / Tasks

• Continuously identify and sort records for archiving and disposal to decongest storage space;
• Scan documents for faster retrieval of information;
• Receive, date stamp and record incoming mails;
• Serialise and file records in appropriate subject files;
• Collect mails from the post office;
• Record and dispatch outgoing mails;
• Arrange files in the Registry;
• Keep track of files in and out of the Registry;
• Maintain and repair torn and won out files;
• Deliver files and mails to action officers;
• Track file movement by taking daily census with action officers;
• Keep safe custody of keys to the Registry;
• Liaise with contracted couriers to dispatch mails;

Job Dimensions:

Financial Responsibility

• N/A

Responsibility for Physical Assets

• Computers
• Filing cabinets, furniture and files

Decision Making / Job Influence

• Operational

Working Conditions

Office setting

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Diploma in Records Management or in a related field from a recognized institution

Professional Qualifications / Membership to professional bodies

• N/A

Previous relevant work experience required.

• Two years of relevant experience

Functional Skills, Behavioral Competencies/Attributes:

• Meets the requirements of Chapter Six of the Constitution;
• Good interpersonal skills;
• Knowledge of relevant computer packages;
• High level of attention to detail;
• Ability to work well with teams; and
• Ability to work with minimum supervision under strict deadlines.