Records Management Officer I at The Social Health Authority (SHA)

Qualifications, Skills and Experience Required:

For appointment to this grade, an officer must have:- 

• Cumulative service period of three (3) years relevant work experience at the grade of Records Management Officer II or in a comparable position; 
• Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution; 
• Proficiency in computer applications; and 
• Shown merit and ability as reflected in work performance and results. 

Responsibilities:

You will be responsible for the storage and maintenance of files, managing file movement, updating records, and ensuring the safe custody and security of all documents.

Key Responsibilities:

• Receiving and dispatching of mail including maintenance of related registers; 
• Ensuring storage and maintenance of files and records, 
• Managing file movement; 
• Sorting and classifying of documents for filling and storage; 
• Updating and maintenance of records and file index; 
• Controlling opening of files; 
• Ensuring safe custody and maintenance of records and documents; 
• Initiating appraisal, disposal of records and documents; 
• Ensuring that letters are appropriately filed and marked to action officers; 
• Scanning and digitizing records; 
• Ensuring security of electronic files and documents; 
• Undertaking regular inventory of records; 
• Ensuring that data collected is collated, analyzed, and stored; 
• Up-dating and maintaining up-to-date file movement records; and 
• Ascertaining the general cleanliness of the registry; 
• Ensuring safe and conducive working environment; 
• Supervising staff working under him/her.