Records Management Officer at Skills Global

Primary Responsibility

• The officer’s responsibilities include receiving, storing, processing, and managing Sacco records at the central archive, ensuring their proper maintenance for future use.

Key Responsibilities

• Implement records management per Sacco’s records management policy.
• Coordinate the filing, indexing, digitization, and disposal of obsolete records following expired conservation periods.
• Act as the custodian of Sacco files, data (records), and assets, ensuring protection against liabilities arising from customer data loss, inadequacy, inaccuracy, or misrepresentation.
• Design, develop, and maintain robust records management systems aligned with best practices and legal requirements.
• Ensure adherence to relevant legislation and regulations.
• Establish a records retention, disposal, and information preservation system compliant with the Data Protection Act, Sacco policies, and regulations.
• Implement the digitization of Sacco’s records management.
• Maintain society’s registers to facilitate efficient retrieval and utilization of stored information/data.
• Manage and maintain an inventory of Sacco records.
• Organize and centralize records within a central archive for ease of retrieval.
• Prepare operational and other necessary reports as required by statutory bodies.
• Develop disposal schedules in line with government regulations and Sacco policies.
• Receive, register, and maintain records at the central archive.

Requirements

• A Bachelor’s degree or Diploma in Records/Information Science/Archives Management
• 3 years of relevant experience
• Proficient in computer skills, particularly in electronic document management
• Demonstrate a working knowledge of Microsoft Office Suite and document management system (DMS).
• Proficient in problem-solving, report writing, creativity, innovation, interpersonal relations, attention to detail, integrity, and maintaining confidentiality