Records Management Officer at The Veterinary Medicines Directorate

REF NO. VMD 08/2023
Scale: VMD 6
Basic Salary: Ksh 59,500 X 4,500-93,500 X 6,000-99,500
Terms of Service: Permanent and Pensionable
Qualifications and Requirements:
For appointment to this grade a candidate must have:

• Bachelor’s Degree in any of the following field: Library and Information Science, or Records and Information Technology or its equivalent qualification from a recognized institution;
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.

Responsibilities:
Duties and responsibilities entail; -

• Preparing indexes, classified descriptive lists, location guides and inventory lists;
• Coordinating the receiving, sorting, opening and dispatching of mails or related registers;
• Ensuring security of information, documents, files and office equipment;
• Coordinating maintenance of files, records and registry;
• Initiating appraisal and disposal of files and documents;
• Advising on care, preservation and control of records;
• Developing and updating file index;
• Receiving and filing of records and information;
• Making data entries;
• Storing and retrieving records and information;
• Tracking of files and documents;
• Indexing, profiling and distribution of memos;
• Circulating of files and documents;
• Receiving, filing, retrieving and dispatching of records and information;
• Creating and maintaining databases for control and retrieval of records;
• Ensuring pending correspondence and bring-ups are checked and appropriate action is taken;
• Appraising and disposing files and documents in liaison with National Archives and Documentation Services; and
• Ensuring proper storage, custody and preservation of archives.

Competencies and Skills

• Report writing
• Communication.
• Presentation