Regional Logistics Manager - East Africa Regional Division at Handicap International (HI)

Mission 1: Management

• Exemplary Manager: embodies HI's values daily and acts as a role model.
• Meaningful Manager: understands the strategy, explains it, translates it into operational objectives for their team, and drives the necessary changes.
• Manager: organises the operational management of their team, structures work around identified processes, drives performance, and facilitates problem solving.
• HR Manager & Coach : contributes to the development of their employees by creating the conditions for their engagement, professionalization and attachment to HI. Ensures compliance with the code of conduct, Institutional policies, and the expected individual and collective mindset and behaviours.

Mission 2: Steering

• Develop and execute the logistics part of the operational strategy for the Region,
• Implement a KPI-based steering system for the Region,
• Develop and monitor action plans, optimization plans (including mutualization plans) for the Region,
• Develop and implement service-level agreements for the Region,
• Proactively engage with external stakeholders to partner, mutualize, coordinate and streamline activities in the Region,
• In case of emergency, update team priorities and calibrate crisis derogations for a swift response to the humanitarian imperative.

Mission 3: Professional channel

• Ensure the integrated organizational structure, roles and resources in the Region are continuously assess and optimized to align with strategic, operational and contextual needs,
• Ensure effective recruitment, onboarding, performance management and technical evaluation of staff within its Region,
• Lead capacity building of teams within the Region and its internal clients, in line with HI pedagogical models (70-20-10, community of practices, etc.),
• Develop maintain and animate a trained staff pool for the Region ready for deployment across operational priorities as needed.

Mission 4: Standards deployment

• Deploy HI standards within its region, with Programme-wide scope, ensuring they are fit for purpose, contextualized, donor-compliant
• Lead the implementation of comprehensive emergency preparedness measures within the Region
• Guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity.

Mission 5: Risk management

• Maintain risks analysis matrix in line with the Risks & Audit Division standards and execute mitigation measures,
• Ensure internal control are comprehensively deployed in line with HI standards
• Ensure annual programme-led internal control questionnaire (ICQ) for each Country in the Region is completed
• Perform verification of absence of illegal activities in line with HI and donor requirements,
• Ensure records management requirements are adhered to, per global policies and Programme adapted procedures,
• Within its Region, plan and coordinate external audits, lead interactions with auditors and capitalize on recommendations and findings,
• Contribute to and follow-up on incidents in the Region.

Mission 6: Operational implementation

• Crosscutting:
• Supply chain:
• Facilities management:
• Budget holder:

Mission 7: Supervision of ICT performance and security

• Manages the Region's ICT providers,
• Ensures the dissemination and compliance with ICT best practices
• Ensures that action plans are defined, budgeted and implemented to comply with technical standards (equipment, cybersecurity, etc.),

CHARACTERISTICS OF THE POSITION:

• The security situation in the region varies from country to country, with some areas affected by tensions or travel restrictions, particularly in Somalia, South Sudan and Sudan. Appropriate risk management mechanisms are in place to ensure the safety of teams.

Requirements

• You hold a degree in logistics or supply chain or equivalent.
• You have proven experience in at least 2 years’ experience as a Logistics Coordinator at Regional level and at least 3 years’ experience as a Logistics Manager at Country level,
• You have strong experiences in team management, capacity building, training and coaching: enable leadership, staff development and operational goal achievement,
• You are expert on planning: critical for operational efficiency and coordination across supply chain, transport, stock and maintenance,
• You are expert on purchasing: ensure timely, cost-efficient, compliant procurement processes, knowledge of Link
• You work independently in a global organization: ensure effective performance in diverse, multicultural and remote contexts,
• You got excellent command of IT tools (Power Bi, WebApp, etc.), Office 365, Link, Internet…
• You are able to handle conflicts, you have strong interpersonal and intercultural skills, with good communication and negotiation skills