Registrar, Finance and Administration at Kenya Civil Aviation Authority

(REF: EASA/ADM/01/22)

Job Purpose: To develop and implement policies and procedures for administrative support services including Finance, Hospitality, Central administration, Occupational safety & health, Security, Human resources, Environmental management, Facility management and Record keeping to ensure a safe & secure learning environment necessary for offering quality aviation training.

Scope of Work/Duties/Responsibilities

• Formulating and overseeing the implementation of Finance and Administration strategies, policies regulations, processes and procedures for the school;
• Developing and implementing the school’s strategic objectives on Finance and Administration;
• Overseeing the implementation of the School’s operations, annual budgeting process, capital and operating expenditure to ensure prudent financial management and accounting;
• Developing and implementing the School’s Quality Assurance, Risk management and Safety Management systems to ensure compliance with quality and safety standards;
• Ensuring that the School’s Supply chain, Finance, ICT and Human Resource activities are carried out in line with relevant laws, rules and regulations;
• Overseeing security of physical facilities, buildings and persons through establishment of appropriate security intervention measures;
• Overseeing the management of the School’s physical facilities and Projects for optimum utilization;
• Managing and maintaining records to ensure integrity and safe custody of official information;
• Coordinating day-to-day administrative activities of the School;
• Supervising outsourced services at the School;
• Coordinating office/classroom management services, staff houses; hospitality services, medical, transport and logistics;
• Coordinating provision of basic medical services to students at the EASA Dispensary;
• Performing other duties as may be assigned by the Director, East African School of Aviation.

Qualifications

• Master’s degree in any of the following disciplines: Business Management, Finance, Public Administration, Human Resource Management or equivalent qualification from a recognized institution;
• Bachelor’s degree in any of the following disciplines: Business Management, Finance, Public Administration, Human Resource Management or equivalent qualification from a recognized institution;
• Certificate in a leadership Course lasting not less than four (4) weeks from a recognized institution will be an added advantage.
• Certificate in a Management Course lasting not less than four (4) weeks from a recognized institution will be an added advantage.
• Membership of the recognized professional body in good standing;

Experience

• A minimum period of ten (10) years relevant work experience with four (4) years in a management level in comparable and relevant position;
• Knowledge and Skills
• Leadership skills.
• Counselling skills
• Communication skills
• Interpersonal skills;
• Organizational skills;
• Analytical skills;
• Problem solving skills;
• Shown merit and ability as reflected in work performance and results;
• Fulfilled the requirements of Chapter six (6) of the Constitution.
• Proficiency in computer applications