Registrar - Students' Registration and Examinations at Kenya Red Cross Society

YOUR POSITION WITH BIHC:  Registrar - Students' Registration & Examinations 

• HOW YOU WILL FIT INTO OUR MISSION: We pride in being a small community that ensures that every participant is known at an individual level in order to understand their specific needs and constantly assess that these needs are met. We believe in high standards of professionalism which come with discipline and upholding ethical standards. This is evidenced by the emphasis put on instituting a professional dress code among staff and learners, an aspect that is embraced by the management of the college. We have an open culture that encourages communication within the different hierarchical levels.

WHAT YOU WILL DO (Your responsibilities will include):

• Reporting to the Head of Academics, you will play a critical role in the College and Academic operations by effectively managing the maintenance and integrity of all student academic records, the curriculum, the creation and maintenance of course schedules, all areas of student registration and the recording/reporting of grades, compliance with approved regulations, and the establishment and maintenance of processes for the equitable and consistent administration of policies and procedures as they relate to registration and academic record keeping.
• You will be responsible for students’ registration for exams, updating examination-related policies, Coordinating& administering the delivery of examinations as well as conducting evaluation on training for BIHC. You will also be required to offer support and assistance to Head of Academics for all examinations related matters.  

Your key responsibilities:

• Ensure the registration of continuing and incoming undergraduate students, transfer of credits, and degree evaluations
• Draft and implement policies and procedures to be used in the registry and examination sections
• Develop both teaching & examination calendars/timetables for general college planning in consultation with the Head of Academics.
• Ensure the integrity, accuracy, and security of all academic records of current and former students, and facilitating effective student registration and progression process
• Supply faculty with all the necessary stationery and materials for smooth running of academic activities
• Coordinate the production of draft/final examination papers and marking schemes.
• Liaise with the External Examiner(s) to obtain feedback on the draft examinations papers
• Oversee moderation, administration and invigilation of all college examinations and preparing all examination reports including any incidences and irregularities.
• Maintaining the students’ records, ensure safety of examination materials by coordinating marking and grading of Examinations and archiving exams scripts
• Liaise with the academic board on the approval process and procedure for examination marks and grades
• Prepare the final student graduation list for approval by Academic Board.
• Issue transcripts and certificates to students after they are duly cleared by respective departments.
• Maintain accurate curriculum management systems as approved by the academic board
• Implement the transfer of credits and exemptions
• Manage examination results including verification and posting of same on student portal.
• Keep up to date with academic management requirements, including recommending appropriate computer systems that meet the academic needs of the college
• Any other duties as may be assigned.
   

THE KNOWLEDGE, SKILLS AND COMPETENCES WE ARE LOOKING FOR: (education and experience)

Minimum requirements:

• Minimum of 3-5 years of managerial experience as a registrar or closely related enrolment management professional at a higher education institution.
• Demonstrate continuing professional development
• Sound knowledge and understanding of best practice locally and internationally in regards to teaching, learning, assessment and quality improvement
• Successful and motivational leadership, with an inclusive leadership style, and with experience of leading change
• A deep understanding of, commitment to and involvement in hospitality Industry
• Thorough understanding and experience of quality improvement processes in learning institutions
• Extensive knowledge and experience of examinations including issues and challenges facing the sector
• Experience with student information systems; development of reports, plans and budgets, and regulations related to student records;
• ·    Demonstrated experience to manage complex operations and systems;

Desirable Skills and Attributes:

• Demonstrated experience in successfully developing and delivering strategic plans to ensure future institutions success
• Demonstrated people leadership and management skills
• Excellent interpersonal, communication, presentation and partnership building skills for working in a complex multi stakeholder environment
• Ability and experience of developing and leading significant institutional change
• Commercial ability and success in generating institutional growth
• Excellent judgement with the ability to balance risks and opportunities
• Ability to resolve conflicts
• Ability to work under pressure to deliver challenging
• g targets

An absolute commitment to upholding the College Values. In particular, commitment:

• to prioritize the needs of students
• to act with integrity, authenticity & respect at all times
• to secure continuous improvement and excellence
• to focus on coaching and developing others to reach their full potential X Demonstrated commitment to continuous personal development