Resource Management Analyst at World Bank Group

The RMA is expected to be innovative and deliver quality work, striking a balance between RM technical excellence and client focus.  The incumbent must have strong teamwork within and outside the unit, and the ability to work independently on RM projects with other members of the broader RM team.  Initiative and excellent communications skills, both written and verbal, and interpersonal skills are a must.  

Roles and Responsibilities

The key accountabilities of the RMA are as follows:

Financial Management & Reporting

• Description/Supporting Activities: Process accurately and promptly all accounting transactions, including payroll, operating expenses, procurements, travel, consultant payments, project fund transfers/payments, charge backs and other office running expenses.
• Process transactions in the Asset Management module for office and residence inventories and regularly update the Insurance Master Database,
• Keep the accounting records and reports up to date, including statuary reports,
• Reconcile accounts at any given point in time,
• Review regularly the open item accounts and resolve the outstanding items within CTR’s mandated time frames,
• Keep relevant documents & vouchers systematically to fully support the accounting transactions,
• Submit Monthly Statement of Reconciliation (MSR) reports within the Institutional deadline,
• Use of Commitment Balance report to release unused balances.

Accounting Controls 

• Description/Supporting Activities: Maintain consistency in the application of accounting rules and procedures, including safeguarding of cash and checks.
• Ensure that all transactions have been duly approved and supporting documents have been initialed prior to processing,
• Review general ledger accounts regularly to ensure accurate posting,
• Review PeopleSoft submissions,
• Ensure correct GL accounts are used in processing transactions,
• Monitor operating expenses and highlight potential issues,
• Ensure year end accrual policy is 100% implemented,
• Monitor outstanding SOE’s and travel advances and take appropriate action,
• Follow up and resolve issues noted in accounting scorecard,
• Follow up on audit and COSO recommendations which relate to the accounting function,
• Monitoring of outstanding & overdue commitments.

Planning and Budgeting 

• Description/Supporting Activities: Assist the RMO with formulation of the unit’s resource allocation and monthly budget analysis
• Provide cost data for budget projections,
• Perform analysis of expense items and propose measures to improve cost efficiency of unit,
• In collaboration with the RMO CMU management, assist with the formulation of the CMU’s
• resource allocation and aligning available resources with work programs.
• Perform budget analyses to ensure efficient use of resources by clients, and keep them informed of their budget status, performance indicators and deliverable status.
• Track progress of the work program and assess the impact of any changes & undertake any attendant issues pertaining to the WPA.
• Provide reliable year-end estimates for each expense category, provide analyses on costs and expenses.
• Prepare the business plan, undertake monthly and quarterly monitoring WPA reports for managed units and keep clients informed of their WPA status and provide other relevant information to enable proper budget management.
• Keep clients informed of the administrative budget and cash status, highlighting any issues; explain any new development in budget process to the client.

Knowledge Sharing/ Client Team Relations 

• Description/Supporting Activities: Keep CO staff informed of administrative procedures and changes in policy
• Train and Mentor accounting staff in a subset of the AFR region in order to increase capacity building and ensure follow up of audits and scorecards,
• Process client (internal and external) transactions promptly and accurately,
• Provide services to clients on the first come first served principles and in accordance to priority,
• Build and maintain good working relationships between the client and the RM team, encouraging and promoting team spirit within the RM group,
• Demonstrate integrity.

WFA Foundational Projects for COs Transformation 

• Description/Supporting Activities: GPP and ePayables 3 - Global Payment Processing in Chennai via digital documents transmission
• CO Payroll Central Processing-Payroll Payments centrally from Chennai,
• Admin Portal-Use of Admin Portal to requisition for Purchase Orders by different Units,
• GMM-Global Meetings Management Program - Staff use to organize for external meetings and events,
• Event Card - For payments for services rendered (AFCE2 has a card for paying for meetings and functions which I charge back to the charge codes of the users of the services).

Selection Criteria

• Minimum Education:  A relevant Advanced degree (e.g. Accounting, Business, Finance) OR a relevant bachelor’s degree plus an internationally recognized professional accounting qualification (e.g., CPA, CA, ACCA) OR completion of the RM Board-sponsored Supplementary Education Criteria Program (SEC) 
• Minimum Years of Relevant Experience:  2 years of experience in a relevant field, e.g. accounting, finance, business. 
• Demonstrated expertise in management and/or financial accounting disciples
• Demonstrated competency in people leadership

General Competencies 

• Integrity and Independence - Prepares accurate reports, ensuring that pertinent facts are fairly presented, shares information freely.   
• Statutory and other Stakeholder Reporting - Can produce pro-forma financial statements and reports; familiar with disclosure requirements and accompanying notes, and management and auditor's reports.   
• Internal controls and corporate procedures - Can analyze data and business processes to determine the viability of controls and procedures and identify any issues or areas of risk.   
• Governance - Able to interpret the fundamental resource management requirements of a client's governing structures and to provide basic budget analysis.  
• Planning and Budgeting - Can produce standard reports and budgets and analyze budget information; understands the entity's funding structure and sources.   
• Performance Evaluation and Reporting - Able to determine the information needs of users and present information that supports management decision making.   
• Management Information and Tools Design - Able to analyze management information needs, accurately define requirements and ensure the quality of information produced.   
• Financial Strategy - Understands what impacts the strength and integrity of the entity's income statement and balance sheet, and the Bank's lending products and basic pricing structures.   
• Tasks and Workflow Management - Has excellent workflow management and task organization skills; able to take responsibility for all aspects of coordination of the workflow of assigned responsibilities.
• Transactions Processing and Quality Control