Rheumatic Heart Disease (RHD) Coordinator at Tenwek Hospital

Job Purpose

• The RHD Program Coordinator is responsible for planning, coordinating, and overseeing Rheumatic Heart Disease (RHD) screening activities in alignment with Tenwek Hospital–CTC standards, ensuring effective stakeholder collaboration, efficient resource use, quality assurance, and timely reporting.

Key Duties and Responsibilities

Program Planning and Coordination

• Plan and coordinate RHD screening activities in schools within Bomet County and other designated regions as assigned.
• Develop and submit an annual implementation plan detailing screening targets, schedules, locations, and projected participant numbers for approval by the Program Supervisor.
• Ensure all logistical arrangements are finalized at least one (1) month prior to each screening activity, including coordination with schools, pharmacies, personnel, transportation, printed materials, and stakeholder communication.
• Re-confirm screening arrangements with schools at least one (1) week prior to each event, ensuring community sensitization has been conducted, equipment is functional, and catering arrangements are in place.

Coordination with Faith Aid

• Serve as the primary liaison with Faith Aid during screening activities to ensure effective referrals and continuity of care for identified RHD cases.
• Coordinate quarterly review meetings with Friends of Tenwek (FOT) and Faith Aid to evaluate program performance, address challenges, and strengthen partnerships.

Stakeholder Engagement and Collaboration

• Facilitate monthly stakeholder review meetings to monitor program performance and enhance coordination.
• Build and maintain strong working relationships with healthcare providers, school administrators, community leaders, government agencies, and other relevant partners.

 Resource and Budget Management

• Prepare, manage, and monitor the program budget, ensuring accurate expenditure tracking and timely submission of receipts in compliance with Tenwek Hospital–CTC financial policies.
• Oversee procurement and ensure availability of all materials, supplies, and equipment required for RHD screening activities.

Communication and Reporting

• Prepare and submit quarterly narrative and financial reports to the Program Supervisor, donors (including Friends of Tenwek), and other stakeholders as required.
• Support the development and dissemination of communication and awareness materials related to Rheumatic Heart Disease and the CTC RHD Program.

Risk Management

• Identify program risks, emerging issues, and operational challenges, and develop appropriate mitigation and contingency plans to ensure uninterrupted service delivery.

Compliance and Quality Assurance

• Ensure all program activities comply with Tenwek Hospital’s ethical standards, healthcare regulations, and confidentiality policies.
• Stay informed on emerging research, diagnostic guidelines, and best practices in RHD prevention and management.
• Ensure compliance with applicable local, national, and international regulations governing health screening programs.

Key Competencies

Technical & Professional Competencies

• Strong knowledge of public health programs, disease screening initiatives, and community-based health interventions.
• Experience in program planning, implementation, monitoring, and evaluation (PME/M&E).
• Sound understanding of budget management, financial reporting, and donor compliance requirements.
• Ability to coordinate logistics for field-based activities, including travel, supplies, and personnel.
• Proficiency in report writing, data collection, analysis, and presentation.

Interpersonal & Communication Competencies

• Excellent verbal and written communication skills.
• Strong stakeholder engagement and partnership management skills, including working with donors, NGOs, government agencies, schools, and community leaders.
• Ability to facilitate meetings, lead discussions, and present program updates to diverse audiences.

Leadership & Organizational Competencies

• Strong planning, organizational, and time-management skills, with the ability to manage multiple activities and deadlines.
• High level of integrity, accountability, and professionalism.
• Ability to work independently with minimal supervision while remaining accountable to program goals.
• Demonstrated problem-solving skills and ability to manage program risks and operational challenges effectively.

Personal Attributes

• Commitment to Tenwek Hospital’s mission, values, and faith-based service ethos.
• Flexibility and adaptability to work in dynamic field environments.
• Cultural sensitivity and ability to work effectively with diverse communities.

Qualifications & Requirements

• Bachelor’s degree in Public Health, Nursing, Clinical Medicine, Community Health, Health Sciences, or a related field.
• At least three (3) years’ experience coordinating health programs, community outreach, or disease screening initiatives.
• Proven experience working with schools, community health programs, NGOs, or donor-funded projects is an added advantage.
• Experience in stakeholder coordination, reporting, and budget oversight.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Willingness and ability to travel frequently within Bomet County and other assigned regions.
• Experience working in a faith-based or mission hospital setting is an added advantage.