Risk Management and Compliance Officer at Lutheran World Federation

Key duties and responsibilities

Risk Management and Compliance

• Design, implement and maintain testing systems to ensure that all Kenya and Somalia offices staff, management and oversight bodies act in accordance, and have due processes, as stipulated by the regulatory framework, including laws, LWF Code of Conduct, organizational policies and manuals.
• Assist LWF Kenya and Somalia field offices and country head office staffs in developing recommendations and action points to improve on control weaknesses and breaches of policies and procedures identified;
• Carry out internal compliance assessments and audits to ensure that LWF and donor guidelines are implemented and upheld, and that the findings are captured in a risk register/issues log.
• Provide advice to the LWF Kenya Somalia program, including finance, procurement, HR, admin, and program teams, in ensuring proper workflow, filing, and archiving of key documents is in place.
• Coordinate and schedule necessary training of finance and non-finance staff to ensure that LWF and donor requirements are understood.
• Work closely with the different departments in Country Office and Area Program levels in counter fraud measures to address fraud risks.
• Conduct partner capacity assessments and reviews, and flag high-risk concerns to management and ensure mechanisms are in place to monitor for sub-contracted partners and follow up on high-risk areas.
• Induct partner organizations in LWF rules and relevant donor requirements, and ensure program and finance staff are monitoring adequately partner organizations' performance for compliance.
• Maintain audit recommendations tracking sheet and ensure timely reminders and follow up with managements for implementation of the recommended actions.
• Provide instruction on compliance issues at project kick-off meetings
• Support Management during start up or field office closures to flag and identify potential risks and areas of exposure to management.
• Take lead and coordinate capacity, systems and risk assessments required by donors.

Complaints handling

• Conduct investigations and report on findings to alleged staff misconduct as guided by the Country Representative. Provide guidance to accountability officers and/or other staff on the ground on investigations techniques and guidelines.
• Maintain secure filing and archiving for complaints log, investigation reports.

Carry out any other relevant tasks as given by the Country Representative.

Education, expertise and skills required

• Post graduate degree in Business Administration, Finance or Accounting
• Audit background; preferably Certified Fraud Examiner
• Proven experience of minimum 3 years in working with major humanitarian and development donors, such as UNHCR, UNICEF, ECHO, EU, BPRM, among others
• Experience in investigating both fraud and sexual exploitation and abuse cases
• Excellent computer skills. Proficiency in excel is a key requirement
• Excellent people relations and communication skills
• Ability to prioritize tasks and meet deadlines
• Commitment to accountable practices
• Fluent in written and spoken English