Jobs at Lutheran World Federation

Key duties and responsibilities

Risk Management and Compliance

• Design, implement and maintain testing systems to ensure that all Kenya and Somalia offices staff, management and oversight bodies act in accordance, and have due processes, as stipulated by the regulatory framework, including laws, LWF Code of Conduct, organizational policies and manuals.
• Assist LWF Kenya and Somalia field offices and country head office staffs in developing recommendations and action points to improve on control weaknesses and breaches of policies and procedures identified;
• Carry out internal compliance assessments and audits to ensure that LWF and donor guidelines are implemented and upheld, and that the findings are captured in a risk register/issues log.
• Provide advice to the LWF Kenya Somalia program, including finance, procurement, HR, admin, and program teams, in ensuring proper workflow, filing, and archiving of key documents is in place.
• Coordinate and schedule necessary training of finance and non-finance staff to ensure that LWF and donor requirements are understood.
• Work closely with the different departments in Country Office and Area Program levels in counter fraud measures to address fraud risks.
• Conduct partner capacity assessments and reviews, and flag high-risk concerns to management and ensure mechanisms are in place to monitor for sub-contracted partners and follow up on high-risk areas.
• Induct partner organizations in LWF rules and relevant donor requirements, and ensure program and finance staff are monitoring adequately partner organizations' performance for compliance.
• Maintain audit recommendations tracking sheet and ensure timely reminders and follow up with managements for implementation of the recommended actions.
• Provide instruction on compliance issues at project kick-off meetings
• Support Management during start up or field office closures to flag and identify potential risks and areas of exposure to management.
• Take lead and coordinate capacity, systems and risk assessments required by donors.

Complaints handling

• Conduct investigations and report on findings to alleged staff misconduct as guided by the Country Representative. Provide guidance to accountability officers and/or other staff on the ground on investigations techniques and guidelines.
• Maintain secure filing and archiving for complaints log, investigation reports.

Carry out any other relevant tasks as given by the Country Representative.

Education, expertise and skills required

• Post graduate degree in Business Administration, Finance or Accounting
• Audit background; preferably Certified Fraud Examiner
• Proven experience of minimum 3 years in working with major humanitarian and development donors, such as UNHCR, UNICEF, ECHO, EU, BPRM, among others
• Experience in investigating both fraud and sexual exploitation and abuse cases
• Excellent computer skills. Proficiency in excel is a key requirement
• Excellent people relations and communication skills
• Ability to prioritize tasks and meet deadlines
• Commitment to accountable practices
• Fluent in written and spoken English

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Purpose of the position

The Security Advisor is responsible to provide Safety and Security support and advice to LWF World Service Country Programs (CPs) and new operations with the aim to effectively implement the LWF Safety and security policy and procedures in the field as part of the Duty of Care principle.

He/she will play an active role in increasing safety and security awareness in LWF World Service by supporting LWF Country Programs in strategic understanding of security management and security related risks for LWF programs, assets and staff.

Required Qualifications

• Minimum Bachelor degree in social sciences, security or related discipline, like security military or police background, a certificate of good conduct.
• Willingness to work and travel in often difficult and insecure environments.
• High capacity to work with multicultural teams from different locations.
• Ready for extensive travel in Africa, Asia, the Middle East and Central America to various LWF country offices.
• Computer literacy, particularly in Word, Excel, PowerPoint, and database/mapping systems.

Knowledge, skills and experience

• Security management experience in an international, humanitarian, military or police setting.
• At least 5 years’ experience in a similar position working with (I)NGOs.
• Excellent planning, organization, coordination, communication and reporting skills, with the ability to prioritize and deal with diverse tasks and responsibilities.
• Strong analytical skills.
• Able to work in stressful situations and under time pressure.
• Experience in providing quality safety and security briefing.
• Solid training skills and ability to develop and implement successful security training.
• Familiarity with the ACT Alliance basic security-training package is an asset.