School Administrative Assistant at Brainston Kindergarten Ltd

SUMMARY

• To provide effective and efficient administrative financial support, to the accounts director, for the efficient conduct of the school’s administrative affairs
• To assist in running and organizing the school transport department
• To assist in the school library as needed

QUALIFICATIONS & REQUIREMENTS

• A Diploma or Certificate in business administration, customer care, or related field
• 1-2 years working in a school office environment
• Good administrative and computer skills
• Good interpersonal skills
• Strong analytical skills with the ability to set priorities, complete work with minimal supervision, and meet deadlines.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Work closely with the school accounts office to ensure complaints are handled on time
• Organize library materials and maintain an accurate inventory of books, periodicals, and other library materials
• Issue and receive library books accordingly, ensuring that damaged books are recorded and submitted to the management team for repair and/or replacement
• Handle transport complaints that may arise from parents, teachers, students, and/or drivers
• Assist in organizing school transport, maintaining accurate student transport lists for each vehicle
• Communicate regularly with the management team regarding progress, arising issues in the library & transport departments
• Protect the confidentiality of records and information about students and staff, and use discretion when sharing any such information within legal confines.
• Assist with other office-related duties like answering phone calls, printing, scanning, laminating, filing, and running errands
• Key data into the school management system, and ensure it is updated and accurate
• Attend and participate in relevant school meetings as required
• Participate in training and other learning activities and performance development as required
• Ensure compliance with set school policies and procedures.
• Other duties as assigned to meet the needs of the school