Secretary at Kinangop Technical and Vocation College

Duties and responsibilities

• Handle incoming and outgoing telephone calls to ensure timely communication passed on to the relevant office
  • Operate   office   equipment   in    printing   and   photocopying   documents   to provide administrative assistance to the institution
  • Prepare responses to simple routine correspondences in a timely manner
  • Organise administration records and correspondences to ensure easy accessibility to the documentation/ information whenever required
  • Classify documents and materials to ensure security and confidentiality of office records

Receive and attend to visitors and clients in a professional and courteous manner and direct them to the respective offices

• Monitor cleanliness of the office and ensure that the office is well-managed to promote a good working environment
  • Maintain of an efficient, smooth and easily accessible filing system to ensure required documents are traced in an efficient manner

Qualifications Knowledge and Skills

Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or its equivalent from a recognized Institution; OR

1. Typewriting Ill (50 w.p.m.)/ Computerized Document Processing III;
2. Shorthand III (100 w.p.m.) or Audio typing III;
3. Business English III/Communications II;
4. Office Management III;
5. Secretarial Duties II;
6. Commerce II; and
7. Certificate in computer applications.
8. One (1) year relevant experience in similar organization