Senior Accountant (Treasury) at icipe - African Insect Science for Food and Health

Overall Purpose of the Job

• Assist in daily cash management, including the preparation and review of the daily cash flow and cash reporting and prepare reports on income, balances and investments for incorporation into month end treasury reports.
• Supervise and check payroll inputs, reports, and statutory deductions on a monthly basis to ensure accuracy before forwarding for final review and payment.

Specific Duties

TREASURY

• Safety of funds where large volumes of funds are required for project activities; by arranging bank cash deliveries, travelling to field sites or countries to ensure proper procedures towards safety of cash, provision of correct supporting documents and accurate disbursements are done.
• Proper operation of office cash imprest/floats within departments and projects, reconciliations, accountability, and disbursements.
• Download bank statements on a weekly basis and forward to the accountants, ensuring that Donor incomes are given correct budget codes and descriptions and that receipting is done promptly.
• Approve the correctness of the bank statements against all assigned ledger accounts and follow up on the reconciling items.
• Prepare monthly reconciliation summaries to ensure completeness of bank reconciliations and explanations for outstanding items.
• Check and approve interest receivable journals to ensure correct ledger codes are assigned, reviewed, and ensure the journals are uploaded promptly into the financial system.
• Approve payment requests, allocate correct payment modes, review the payment amounts according to acceptable guidelines.
• Approve payment batches and upload bank EFT–ACH and international wire payments and verify the preliminary payments, confirming correct values, account names and bank accounts.
• Approve payments for specific expenditures e.g. travel advances, utilities, final dues etc.
• Assist in preparation of reports on currency revaluation, income, cost, interest, balances and investments for incorporation into Treasury reports, or any ad hoc reports as requested by the Treasury Manager.
• Preparation of internal monthly exchange rates.
• Manage bank relationships; communicate to the banks to clarify items on the bank statements such as returned payments, bank service fee, interest accruals, etc.
• Responding to audit queries in a timely manner and liaise with auditors to confirm bank balances as at the end of year.
• Support SFA on incoming funds and initiation of payments for funds requests.

PAYROLL

• Ensure timely preparation and payment of both the SFA and Short-term payroll.
• Ensure accuracy of the payroll by verification of input, reports and reconciliations for Grants, Ethiopia and RSIF payroll and upload in the online bank platform.
• Provide proper support and customer service to staff, projects and auditors in handling payroll issues, responding to queries and providing reports as required.

Requirements/Qualifications

•  Bachelor’s degree from a recognized university and CPA (K) or equivalent professional qualification.
•  Excellent skills using MS Word, Excel, Access and Internet Explorer.
•  Familiarity with Sun-system accounting.
•  Knowledge in human resources and payroll software.
•  Understanding of payroll/labour legislation and processes.
•  A minimum of 5 years of work experience in a relevant area.
•  At least 3 years of relevant experience in an international NGO or an international organization.
•  Experience in payables and payroll operations in a multi-currency environment.

Other Desirable Attributes

•  Coordinate activities of the Treasury Accountants and attachees performing accounting and bookkeeping tasks, ensuring efficiency and completeness of all tasks.
•  Supervise and check payroll inputs and reports monthly to ensure accuracy before forwarding for final review and payment.
•  Preparation of monthly/quarterly schedules for incorporation into Treasury reports.
•  Exceptional analytical reasoning skills: ability to think through problems thoroughly and generate solutions with minimum supervision.
•  Request for support details relating to receipts and respond to bank on payments support details.
•  Arrange for availability of cash for Partner/Projects activities within and outside the country.
•  Provide payment information to suppliers.

Reporting

• This position reports to the Manager, Treasury Accounting