Senior Administration Officer I- Kenya-AIST Grade 6 at Kenya Advanced Institute of Science and Technology (Kenya-AIST)

Duties and responsibilities at this level will entail: - 

• Coordinate and oversee administrative functions across assigned divisions or units at Kenya-AIST.
• Ensure effective document management systems, including filing, retrieval, and confidentiality of records;
• Manage office correspondence, including dispatch registers and communication tracking systems.
• Support the preparation of departmental work plans, reports, minutes, briefs, and institutional records.
• Organize and provide logistical support for internal and external meetings, events, and functions.
• Monitor office operations and ensure availability of supplies, equipment, and other administrative resources.
• Implement and enforce administrative policies, circulars, and service delivery guidelines across departments.
• Promote compliance with government regulations, institutional standards, and operational procedures.
• Support internal communication flow and inter-departmental coordination across the Institute.
• Participate in institutional committees and task forces as assigned.
• Support staff training, induction, and performance appraisal processes.
• Any other duty that maybe assigned from time to time.

For appointment to this grade a candidate must have:

• Served for a cumulative period of at least ten (10) years relevant work experience, two (2) of which must be post Master’s degree qualification work experience;
• Master's Degree in a relevant field from a recognized institution;
• Bachelor’s Degree in any of the following disciplines: Public/Business Administration, Human Resource Management, Political Science, Psychology, Sociology or any other relevant and equivalent qualifications from a recognized institution;
• Proficiency in computer application skills, including Microsoft Office Suite, ERP systems, email and video conferencing tools, internet research, basic data management, and awareness of cybersecurity practices;
• Membership to a relevant professional body is an added advantage;
• Shown merit and ability as reflected in work performance and results;
• Knowledge of data protection laws is an added advantage, and
• Work experience in a higher education institution is an added advantage.