Senior Administration Officer II- Kenya-AIST Grade 7 at Kenya Advanced Institute of Science and Technology (Kenya-AIST)

Duties and responsibilities at this level will entail: -

• Provide day-to-day administrative support to assigned departments or units within the Institute.
• Implement filing systems for proper documentation, record-keeping, and secure retrieval of records.
• Handle official correspondence including receiving, recording, dispatching, and tracking communications.
• Maintain office registers, schedules, and meeting calendars.
• Organize logistics for internal and external meetings, workshops, and events.
• Ensure availability and proper use of office supplies, equipment, and workspaces.
• Assist in the preparation of minutes, reports, and briefs for meetings and institutional activities.
• Support the enforcement of administrative policies, government circulars, and service standards.
• Liaise with other departments to facilitate timely flow of information and institutional coordination.
• Handle inquiries and direct clients and visitors appropriately within the assigned office or division.
• Assist in staff induction and orientation for newly recruited administrative support staff.
• Perform any other duties as may be assigned from time to time.

For appointment to this grade a candidate must have:

• Served for a cumulative period of at least eight (8) years relevant work experience, three (3) of which must have been at the grade of Administration Officer I or in a comparable position.
• Master's Degree in a relevant field from a recognized institution;
• Bachelor’s Degree in any of the following disciplines: Public/Business Administration, Human Resource Management, Political Science, Psychology, Sociology or any other relevant and equivalent qualifications from a recognized institution;
• Membership to a relevant professional body is an added advantage;
• Proficiency in computer application skills, including Microsoft Office Suite, ERP systems, email and video conferencing tools, internet research, basic data management, and awareness of cybersecurity practices; and
• Shown merit and ability as reflected in work performance and results.
• Knowledge of data protection laws will be an added advantage.