Senior Administrative Secretary at Ethics and Anti-Corruption Commission

JOB GRADE - EACC “8”

REF: EACC/HR&A/SAS/8

Reporting to the Deputy Director, Human Resource Management

This position is responsible for the provision of the secretarial and administrative support to the Commission to ensure effective and efficient delivery of service.

Duties and Responsibilities

• Managing office protocol to ensure compliance with the laid down procedures;
• Planning, organising and managing workshops and events on behalf of the office holder to ensure smooth operations during the workshops;
• Formatting and editing presentations and speeches for the office holder;
• Preparing and managing travel itineraries including accommodation arrangement and visa application;
• Providing word processing and secretarial support including recording dictation in shorthand;
• Managing office filing to ensure proper storage;
• Maintaining the condition of the office and arrange for necessary repairs to ensure a conducive work environment;
• Ensuring security of office records and equipment;
• Receiving and directing clients as the first point of contact for the office;
• Receiving, filtering and handling telephone calls to facilitate communication;
• Managing the office holder’s diary and appointments;
• Operating office equipment and machine as required;
• Maintaining and controlling the office imprest and expenditure.

For appointment to this grade, a candidate must have:

• Minimum relevant working experience of five (5) years of service in a comparable position from a reputable organisation;
• Bachelor’s degree in Secretarial Studies or its equivalent from a recognised institution;
• Diploma in Secretarial Studies from the Kenya National Examinations Council;
• Kenya Certificate of Secondary Education (K.C.S.E) minimum mean grade of C+ or its equivalent from a recognised institution.

Important Notice:

In addition to the qualifications set above applicants must further obtain clearances from the following:

• Kenya Revenue Authority (KRA)
• Directorate of Criminal Investigation (DCI)
• Higher Education Loans Board (HELB)
• Credit Reference Bureau (CRB)
• Registration and good standing in relevant Professional Bodies