Senior Assistant Administrative Officer (4 Positions) at Kenya Institute for Public Policy Research and Analysis (KIPPRA)

• Reference HR/7/SAAO/2021/38
• Job Grade KIP 7
• Basic Salary Scale KES 71,273 – 100,536 per month

Position Summary

To support the implementation of office administrative services in the Institute; flow of communication; process information and institutional documents; transport, security; logistics and courier services; meetings, institutional events and assets.

Key Responsibilities

Duties and responsibilities will entail: –

• Preparing responses to simple routine correspondences;
• Maintaining office diary and protocol;
• Handling telephone calls and appointments;
• Recording dictation in shorthand form;
• Ensuring security of office records, documents and equipment;
• Attending to visitors/clients;
• Planning and schedule meetings.

Qualifications

For appointment to this grade, a candidate must have:

• Have Kenya Certificate of Secondary Education KCSE (Minimum C-);
• Have Diploma in Secretarial Services from the Kenya National Examinations Council (KNEC) from a recognized institution;
• A minimum of three (3) years relevant work experience;
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter six (6) of the Constitution.

Functional Skills, Behavioral Competencies and Attributes:

Functional Skills

• Computer skills;
• Communication skills;
• Problem solving skills;
• Organizational skills;
• Tact and diplomacy; and
• Public relation skills.

Behavioral Competencies

• Creativity and Innovativeness Behavioral Traits
• Professional Ethics and Values Behavioral Traits; and
• Interpersonal skills.