Senior Assistant Office Administrator at National Heroes Council

VACANCY NO. HC/02/2023: SENIOR ASSISTANT OFFICE ADMINISTRATOR
For appointment to this grade, an officer must have: -

• At least eight (8) years relevant experience:
• Diploma in Secretarial Studies from Kenya National Examinations Council;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 110 wpm)
  • Typewriting III (50Wpm)/computerized Document processing III; c) Business English III/Communication II
  • Commerce II;
  • Office practice II
  • Office Management III/Office Administration and Management III g) Secretarial Duties II;
• Certificate in Computer Application from a recognized institution; and Shown merit and ability as reflected in work performance and results.

Duties and Responsibilities:

• Coordinating the general administration of the Manager's office; Managing the Chief Manager's diary;
• Coordinating appointments and travel itineraries for the Manager's; Attending to visitors/clients; Handling telephone calls; Coordinating schedules of meetings;
• Ensuring security of office records, equipment and documents including classified materials; Maintaining an up to date filing system in the office; Establishing and monitoring procedures for record keeping of correspondence and file movements; Preparing responses to simple routine correspondence;
• Managing office protocol and etiquette;
• Supervising office cleanliness; Ensuring security, integrity and confidentiality of data; and Undertaking any other office administrative services duties that may be assigned.