Senior Assistant Registrar - Examination at Umma University

REF: VA/UU/015/07/2023

Position Overview

• Reporting to Registrar -Academics, the Examinations Officer will be responsible for coordinating, administering the delivery of examinations as well as conducting training for schools and department on examination matters. He/She will be required to offer support and assistance to schools for all examinations. It is the officer’s responsibility to effectively deal with the logistics of the management of examination.

Roles and Responsibilities

• Inducting all staff and students concerned on examination policies, procedures and related matters.
• Notifying all members of staff and students of all dates that concern examinations including but not limited to orientation dates and venues, payments dates and timetables
• Overseeing the process of setting exams, safe storage, administration of exams, marking and results feedback, verification and certification of results
• Overseeing the moderation of draft examinations
• Communicating and coordinating exam venues and payment deadlines
• Liaising with the Records Office and various departments on issuance of results and handling all matters arising on the same
• Coordinating the typing, photocopying and packaging of final examinations within the given time frame of work.
• Receiving the students’ grades, oversee the entering of the grades into the system, ensuring correct entries are done, release the grades to the students and be the custodian of the grades.
• Ensure proper procurement of examination booklets and other examination related stationery and equipment in liaison with Registrar
• Prepare the end of semester examination timetable in liaison with Deans and HODs
• Preparation of free error graduation list
• Issuance of final transcript and certificate to graduates
• Responding to quarries from potential employers on Umma university graduate
• Any other duties assigned by the supervisor.

Qualifications

• Master’s degree in Educations
• Bachelor’s degree in Education or Social Sciences from a recognized University
• A professional qualification in exam management
• Minimum 5 years of relevant experience in a similar environment or field.
• Knowledge and High proficiency in use of ICT.
• Experience /Understanding of KNEC, ICM, ABE or general examinations process will be preferred

Knowledge and Skills

• Good Organizational skills
• Ability to work under minimum supervision
• Highest level of integrity