Senior Grants Accountant at World Vision Kenya

The Role:

This position is critical to the finance department of the organization. The Senior Grant Accountant is the primary point of contact under the line manager supervision when it comes to providing finance technical support throughout the life cycle of a project. The Individual is responsible for ensuring compliance to Donor Regulations and relevant policies for both World Vision and the Implementing agencies. This individual will provide support such as budgeting; financial reporting; facilitate internal & external audits; expenditure verification; risk management; capacity assessment & performance tracking of Implementing partners as well as timely funding of partner requests; posting verified data into SUN Systems, updating the various databases and ensuring balance sheet items are reconciled and up to date.

This position requires excellent analytical skills; keenness to detail & accuracy; vast experience in managing USAID/BHA, UN, EU and other multilateral and government funded grants/contracts; grants with multicurrency and dealing with both International and local NGOs.

Key Responsibilities:

Financial Reporting and Accountability

• Timely & accurate preparation of grant financial reports to both internal & external stakeholders on a monthly basis.
• Resolve financial issues related to the assigned grants in a timely manner with the relevant stakeholders
• Actively follow-up to ensure timesheets/Labour distribution reports are done by all staff, resulting in timely booking and reporting of LoE.
• Prepare monthly financial analysis showing the project status to the relevant stakeholders and flag issues to prevent over/underspend.
• Timely upload of Financial reports into the Financial Reporting database as per WV Policy.
• Provide timely feedback on grant finance issues for stakeholders.

Budget Management and Control

• Provide technical support in grant proposal budget development and extensions in line with effective implementation of grants
• Post approved fully coded budgets into the SUN Systems in a timely manner and as per WV guidelines.
• Monitor budget commitments in the PBAS System and advise line Manager on any significant occurrences for follow ups with relevant stakeholders
• Review and monitoring of sub-grantee expenses to ensure spending is within the approved donor budget
• Update grants budget profile in Horizon and different analytical platforms in order to monitor project life and grant budgets and design tools to manage this monitoring process.

Policy Management and Internal Controls

• Review funding requests (Provision) to ensure they are within the WV policies and donor rules & regulations
• Review of subgrantee funding request backups to ensure they are complete as per WV check list and GAAPs.
• Ensure BPS is done and backups attached prior to processing all payments.
• Take lead on financial project close out process in accordance to donor rules as well as WV policy and the close out process is documented.

Risk Management

• Take lead in external expenditure verification exercise & audits from TOR stage to final audit report. Ensure accurate information is subjected to the exercise.
• Ensure Grants finance issues picked during the verification exercise/audit and recommendations thereof are implemented within 90 days. A quarterly status update on this should be provided to the line Manager
• Capacity building of sub-grantees to mitigate against disallowable costs
• Participate and contribute in the creation and review of the risk register for grants assigned. Review of the mitigating controls to ensure that emerging risks are being addressed.
• Conduct regular sub-grantee field monitoring visits, documenting the same and making follow up on action points.
• Keep track of financial commitments such as accruals, ongoing consultancies or works against projects assigned to avoid overspending or under reporting project spending.

Record Keeping

• Capacity building of sub-grantees to mitigate against disallowable costs
• Update resource center (BOX) with Financial reports and approved budgets
• Collaborate to ensure finance documentation is electronically or physically stored properly, accurately and easily accessible by relevant stakeholders.
• Attend grants finance meetings as and when called upon to do so.

Essential:

• Holder of a Bachelor’s degree in Accounts or Finance.
• Qualified Accountant-Minimum CPA/ACCA Part3 (finalist)
• Minimum of 7 years’ experience in grants accounting in an International NGO. Experience should include proposal budget development, financial reporting, post award management. A good understanding of the full life cycle of a grant.
• Detailed knowledge of USAID regulations (2 CFR 200), EU, UN, DFAT, FAO, DRA, Irish Aid, GFFO, BMZ and GAC regulations.
• Experience in sub-grantee management and capacity building
• Understanding of US GAAP and experience working on USAID/BHA projects.
• Advanced excel and analytical skills.
• Computer software skills like Sun Systems is highly preferred.
• Knowledge of the Somalia context is an added advantage.
• Proficiency in Computer applications (Excel, Sun systems, Word etc)