Senior Grants Manager at Amref Kenya

JOB PURPOSE:

The Senior Grants Manager is responsible for overseeing the efficient and effective management of subgrants across the organisation. S/he will work with the Grants Teams in all Amref Country offices to ensure a standardized approach to sub-granting. S/he is responsible for grant monitoring and capacity building of recipients including internal control procedures, ensuring compliance with Agreement and Subagreement(s) terms and conditions. S/he will oversee & ensure effective administration of sub-grants to enhance accomplishments of project’s activities and deliverables.

PRINCIPAL RESPONSIBILITIES:

•  Provide technical support, guidance and coaching to country teams on Amref’s grants management policies, procedures and processes.
•  Prepare and submit periodic reports to management and provide recommendations to improve subgrants management & performance.
•  Support and participate in field-level program monitoring visits in collaboration with other technical, operations and MEAL teams.
•  Contribute to continuously improving internal grant management systems and regularly updating Amref’s Grants Manual
•  Provide an internal helpdesk that will be geared towards resolving ad hoc issues affecting the grants team and the sub-recipients.
•  Lead on organisational assessments of subgrantees by providing appropriate tools and support programmes to conduct pre and or post-award due diligence assessments.
•  Contribute to the capacity building of subgrantees as required and identified in partner assessments.
•  Review Subgrant agreements (including modifications and annexes where applicable) and coordinate their review or signing with the relevant Programmes, Compliance, and Legal units.
•  Coordinate with respective budget holders and finance to ensure partner budgets are correctly allocated and aligned.
•  Provide technical support to countries and relevant budget holders on subgrantee budget & expenditure monitoring and recommend budget revisions as necessary.
•  Conduct visits to country & field offices to support with capacity building of grants staff and subgrantees.
•  Support programmes and business development teams in pre-award vetting and pre-award assessments of partners.
•  Maintain an updated contact list and other information for all Amref’s subrecipients.
•  Maintain trackers such as audit, reporting, reconciliations, and monitoring for subgrantees.
•  Ensure financial and other key documents and files related to sub-grants are maintained per Amref’s and donor policies.
•  Support country grants teams and subgrantees to prepare and complete their cost proposals during the application process to ensure compliance with Amref and donor rules.
•  Support and participate in external audits, internal audits, and compliance reviews, as required, to ensure compliance with Amref and donor requirements and generally accepted accounting practices.
•  Monitor the effectiveness and adequacy of the subgrant management policies and procedures and suggest and implement improvements.
•  Support programmes with subgrant start-up and closeout processes.
•  On a sample basis, review subgrantees financial reports for correctness, completeness, timeliness, and compliance across the organisation.
•  Provide overall leadership to the Grants team, coordinate grants team meetings, contribute to their annual performance reviews and provide feedback throughout the year; and contribute to their professional development.
•  Ensures subgrantees’ inquiries and needs are promptly addressed to develop and continue positive relationships between Amref and the subgrantees.
•  Support the Business Development and Country Teams in grant writing and proposal development.
•  Maintain a broad and deep understanding of relevant donor policies, regulations, and procedures.
•  Lead in the development of sub-recipient capacity-building plans and development of Training materials.
•  Spearheaded the rollout of Amref’s Organizational Development System Strengthening (ODSS) programme.

REQUIRED QUALIFICATIONS AND EXPERIENCE

•  At least a Bachelor’s degree in accounting, finance, or related field.
•  Master’s degree in Business related fields will be an added advantage.
•  CPA (K) or ACCA required.
•  At least Ten (10) years of experience in Accounting/Finance and Grants Management, preferably in donorfunded programs in the health sector.
•  Experience managing grants, subgrants, procurement, and compliance with donor regulations.
•  Experience in subgrant management information systems is a plus.
•  Experience developing manuals and tools for grants and subgrants management.
•  Proficiency in using accounting software, with knowledge of Microsoft Dynamic Navision being a plus.
•  Exceptional verbal and written communication skills and the ability to interact effectively with others, both internally and externally.
•  Ability to manage responsibilities independently under general direction, exercise sound judgment, and work as a collaborative team member in a global environment.