Senior Human Resource Officer at Universities Fund (UF)

Qualifications, Skills and Experience Required:

Academic Qualifications

1. Bachelor’s degree in Human Resource Management or any other relevant qualifications;
2. Management course lasting not less than four (2) weeks from a recognized institution will be an added advantage;

Professional Qualifications / Membership to professional bodies

1. Higher Diploma in Human Resource Management or a Certified Human Resource Professional (CHRP);
2. Valid Human Resource Professional Practicing Certificate (Human Resource Management Professionals (HRMP) Act, No.52 of 2012)
3. A Member of Institute of Human Resource Management in good standing.
4. Previous relevant work experience required
5. At least four (4) years relevant work experience in the Public Service or Private Sector;
6. Functional Skills

Behavioral Competencies/ Attributes:

Good communication skills

1. Proficiency in computer applications
2. Knowledge of and Ability to interpret Labour Laws and Human Resource best practices
3. Conflict Resolution and Negotiation skills
4. Guidance & Counseling
5. Coaching and Mentorship
6. Proactive and Transformative
7. Active listening
8. Trustworthiness
9. Emotional Intelligence
10. Great Interpersonal skills
11. Team player
12. Meet the requirements of Chapter 6 of the Constitution of Kenya, 2010

Responsibilities:

The Human Resource Officers are responsible for the management of the Human Resources function; including formulation, periodic review and implementation of HR policies; compensation and benefits; staff training and development (competent and productive workforce); employee industrial relations; and performance management.

Managerial / Supervisory Responsibilities

1. Providing guidance on development and updating of the human resource database;
2. Supervising the update of the human resource database in the Fund;
3. Coordinating issues of staff welfare;
4. Maintaining and ensuring safe custody of both manual and electronic human resource records for safekeeping and accountability.
5. Coordinating employee satisfaction surveys intended to get feedback from staff for decision making.
6. Coordinating staff orientation and induction process to ensure seamless onboarding
7. Facilitating the administration of staff benefits, leave, medical, well programs and Insurances in line with the institutional policies and procedures to ensure a healthy workforce.
8. Facilitating the implementation of a competitive remuneration structure to provide total reward to attract and retain the best talent.
9. Supervising processing and maintenance of employee records and electronic data to ensure proper records management 
10. Providing guidance on development and updating of the human resource database;
11. Supervising the update of the human resource database in the Fund;
12. Coordinating issues of staff welfare;
13. Maintaining and ensuring safe custody of both manual and electronic human resource records for safekeeping and accountability.
14. Coordinating employee satisfaction surveys intended to get feedback from staff for decision making.
15. Coordinating staff orientation and induction process to ensure seamless onboarding
16. Facilitating the administration of staff benefits, leave, medical, well programs and Insurances in line with the institutional policies and procedures to ensure a healthy workforce.
17. Facilitating the implementation of a competitive remuneration structure to provide total reward to attract and retain the best talent.
18. Supervising processing and maintenance of employee records and electronic data to ensure proper records management

Operational Responsibilities / Tasks

1. Identifying, designing and implementing training programs based on identified needs;
2.  Preparation of training projections and plans;
3. Administering the payroll system;
4. Reconciliation of staff complement and establishment;
5. Preparing and compiling staff deductions done outside the payroll;
6. Drawing a plan for the annual performance target setting in the Fund for review by management;
7. Drawing a plan for the annual performance appraisal process within the Fund review by management;
8. Processing staff travel clearance and other insurances related to staff;
9. Preparing and submitting all statutory deductions; and
10. Processing pension claims.
11. Ensuring job descriptions for all positions are regularly updated and maintained and advice managers on reviews of roles/responsibilities/specifications;
12. Ensuring that records of all employees and matters pertaining to staff are maintained in a manner that is easily identifiable and retrievable without compromising its integrity and confidentiality;
13. Motivating and driving performance of staff in the division through mentoring, coaching and implementation of established performance management framework;
14. Providing technical expertise in various management committee handling human resource matters. 
15. Building and maintaining employer brand to attract and retaining the best talent to deliver the institutions strategy.
16. Providing basic counseling to staff on personal and career issues to facilitate career alignment and growth.
17. Providing technical expertise in various management committees handling staff benefits and welfare services for efficient service delivery

Financial Responsibility:

• Responsible for staff medical and welfare budget
• Responsibility for physical assets around the area of work:
• Responsible for physical assets assigned by the department
• Problem Solving

The job holder will be required to solve the following type of problems

1. Complex and open-ended problems in human resource management in the Fund.
2. Problems are broad and complex, involving more than different departments. Solutions will often be arrived employee involvement, applying human resource best practices and require Board approval.
3. Problems often enter new territory, involve significant risks in human resource management may affect the viability of the Fund.
4. Problems are highly complex, requiring significant research and creative thinking. Consultations will be required.

Communication

The job holder will need to understand the following information to discharge his/her mandate Detailed verbal instructions or requests from various departments;

1. Reports and briefs on administrative and operational issues that involve the Universities Fund;
2. Ensuring that the job applicants and stakeholders get the right information on vacancies and relevant human resource policies;