HR Officer at AVSI Foundation

Main tasks and responsibilities

Assignments and tasks

• In collaboration with Regional HRM and Country Representative:
• One will responsible in preparation of contracts, letter of offer and related documentation for national staff.
• Overall responsible for preparing monthly payments for each employee according to the local labor regulations.
• Provide correct data for payment of healthcare insurance, NSSF, NHIF, NITA and PAYE for national staff under AVSI contract.
• Overall responsible for registering annual leave, sick leave, compassionate leave, etc. in the personnel files.
• Checking and monitoring attendance records
• Responsible for monitoring and follow-up of Human Resource related issues in
• AVSI Field Offices and keeping all the original personnel files both for employees in Nairobi and Field Offices.
• Focal point for national staff matters in Kenya including monthly update of project allocations and responsible for the proper filing and follow-up of the staff time sheets and check them for conformity with instructions.
• Follow up all the documents of AVSI expatriate staff (Leave, work permit, and registration of Medical Officers and taxation)
• Focal point for legal labor issues related to AVSI employee.
• Participate in staff recruitment process.
• Identify and propose suitable and relevant short-term training courses for national staff.
• Assist in the Performance Evaluation Appraisal and Report.
• Participate in HR coordination meetings, weekly (every Monday) and once a month at a general level;
• Participate in the organization of events related to departments and beyond;
• Collaborate in the proper functioning of the AVSI structure in the country or in the specific work area;
• Participate in the mid-term and final (annual) evaluation process provided by AVSI as evaluated;
• Perform other necessary tasks related to the role and requested by the Supervisor.

Essential Requirements

• A bachelors degree in Human resource management or Strategic planning. Computer literate with knowledge of Microsoft dynamics 365 will be an added advantage
• 5 years’ experience as a Human resource Officer in a similar setting.
• Wide knowledge of the governing Acts and regulatory bodies.
• Knowledge of regulations governing expatriate operations in Kenya.
• Excellent interpersonal and communication skills