Careers at AVSI Foundation

Main tasks and responsibilities

• Conduct network troubleshooting to segregate and identify general network problems and advice possible solutions.
• Manage AVSI internet usage and advice better solution.
• Maintenance and Support: - Preventive and corrective maintenance of AVSI computer hardware and network covering: Laptops, Desktops, Server, Printers, scanners, Network printers, Cable and wireless network infrastructure
• Preventive and corrective maintenance of its software applications General driver application, General office applications, ERP (Navision): covering existing configurations and setup new configuration and setup is a separate project
• Maintain all local software and hardware licensing to ensure conformance.
• Support determination of local and customer needs for yearly budgeting process and request for proposal processes.
• Support in workflow evaluation and improvement.
• Maintain server, upgrade, secure, system backups and disaster recovery preparation.
• Support implementation and planning of deletions, additions and major changes to support regional infrastructure and server
• Recommend software and hardware solutions comprising of upgrades and new acquisitions.
• Install software, maintain and introduce training as needed.
• Maintain and secure passwords, file system security and data integrity for desktop environment.
• Maintain and update documentation of procedures and configurations.
• Support the entire purchase of inventory related to hardware, software, other IT supplies and general supplies.
• Develop and maintain vendor relations.
• Inform senior staff about industry innovations and recommend relevant upgrades.
• Reporting - ICT Performance status reports daily, weekly and monthly, Issues status report per user, Maintenance reports and on every maintenance.
• Assure coordination with procurement and logistics activities with Field Office
• Quarterly check on Inventory of AVSI assets and for Registering of Assets purchased and property of a Project and report to the Logistics Manager
• Assist in vehicle fleet belonging to AVSI and its projects (follow the rules for the use of the vehicles, for the maintenance of the vehicles, management of fuel purchases, insurance etc.).
• Assist in the ordinary and extraordinary maintenance of AVSI assets and the general office maintenance
• Support the preparation of new projects budget with documented and updated information on goods and services availability and price lists.
• Make sure that the adequate logistic support during meetings, seminars or other events is provided.
• Responsible for the routine check-up of the vehicles, vehicle schedule, routine check-up to include but not limited to oil, brake function, water, lights & tire condition and the like
• Protect customer data from outside infiltration through encryption, secure data storage and other necessary means
• Assist with the installation of new hardware and software and help train employees on its use
• Offer suggestions for possible upgrades and changes within the IT department
• Any other duty assigned by the direct report

Required skills and experiences

• First degree in Information technology or Computer science from a recognized University
• At least 5 years’ experience in IT filed.
• Have a valid driving license and driving experience in major towns
• Flexible and motivated self-starter personality

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Main tasks and responsibilities

Assignments and tasks

• In collaboration with Regional HRM and Country Representative:
• One will responsible in preparation of contracts, letter of offer and related documentation for national staff.
• Overall responsible for preparing monthly payments for each employee according to the local labor regulations.
• Provide correct data for payment of healthcare insurance, NSSF, NHIF, NITA and PAYE for national staff under AVSI contract.
• Overall responsible for registering annual leave, sick leave, compassionate leave, etc. in the personnel files.
• Checking and monitoring attendance records
• Responsible for monitoring and follow-up of Human Resource related issues in
• AVSI Field Offices and keeping all the original personnel files both for employees in Nairobi and Field Offices.
• Focal point for national staff matters in Kenya including monthly update of project allocations and responsible for the proper filing and follow-up of the staff time sheets and check them for conformity with instructions.
• Follow up all the documents of AVSI expatriate staff (Leave, work permit, and registration of Medical Officers and taxation)
• Focal point for legal labor issues related to AVSI employee.
• Participate in staff recruitment process.
• Identify and propose suitable and relevant short-term training courses for national staff.
• Assist in the Performance Evaluation Appraisal and Report.
• Participate in HR coordination meetings, weekly (every Monday) and once a month at a general level;
• Participate in the organization of events related to departments and beyond;
• Collaborate in the proper functioning of the AVSI structure in the country or in the specific work area;
• Participate in the mid-term and final (annual) evaluation process provided by AVSI as evaluated;
• Perform other necessary tasks related to the role and requested by the Supervisor.

Essential Requirements

• A bachelors degree in Human resource management or Strategic planning. Computer literate with knowledge of Microsoft dynamics 365 will be an added advantage
• 5 years’ experience as a Human resource Officer in a similar setting.
• Wide knowledge of the governing Acts and regulatory bodies.
• Knowledge of regulations governing expatriate operations in Kenya.
• Excellent interpersonal and communication skills

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Main tasks and responsibilities
Duties and Responsibilities

• Support the coordination, implementation, and monitoring of all assigned project activities as outlined in the organization Detailed Implementation Plan in line with organizations principles and standards, donor and GOK requirements, and good practices.
• Monitor and report any challenges and/or gaps identified to inform adjustments to plans and implementation schedules.
• Support the project volunteers in their efforts to reflect on project experiences.
• Collect and analyze project data per specified mechanisms and tools. Collaborate with other organization staff and volunteers to prepare reports per established reporting schedule and guidelines.
• Provide technical support and monitor capacity building and technical support activities to the LCHVs, CHVs and Link Desk Persons to ensure effective and quality service provision.
• Actively engage in identifying and documentation of project promising practices, case and humaninterest stories, dissemination and use of relevant knowledge in the field.
• Represent the organization and project in meetings at county, sub county, ward and locational levels, working groups, and other events as requested, to support forging relations with the GOK, other stakeholders, the community and project beneficiaries.
• Ensure accurate and timely reporting of all assigned project activities per donor standards and established schedules.
• Ensure community case workers (CCWs – project volunteers) complete required case management forms and ensure case filing system is developed and maintained.
• Create community linkages for broader community engagement in case management.
• Conduct joint support supervision with relevant GOK representatives to forge better working relationships
• Conduct regular home visits to ascertain service provision to the project beneficiaries as well as providing support to the volunteers.

Essential Requirements

Competencies and Skills

• Proven Ability to cultivate constructive relationships.
• Strong interpersonal and public relation skills and able to work with people from diverse backgrounds.
• Able to work independently and effectively under pressure.
• Excellent verbal and written communication skills
• Familiarity with rural/urban working environment
• Knowledge of OVC case management methodology
• Strong coordination skills and strong team orientation.
• Strong community mobilization skills.
• Strong networking skills.
• Ability to use computers

Required skills and experiences
Qualification and experience

• Bachelor’s degree in Social Sciences or any other related field.
• At least five (5) years’ experience in a similar environment.
• Ability to ride motorcycle with valid riding license will be an added advantage

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Main tasks and responsibilities
Drives AVSI motor vehicles to complete assigned duties.

• Cleans and cares for official AVS vehicles.
• Conducts regular checks of vehicles to ensure that they are mechanically sound and in good working order and reports any problems noted to the Admin Manager.
• Provides safe transportation to and from field locations, meetings and other destinations for AVSI staff and visitors on official business.
• Posts and collects mail, weighs, and affixes the correct number of stamps on letters and packages.
• Adhere to road safety regulations and ensure the well-being of passengers.
• Transports goods, equipment, and materials to working sites as needed.
• Ensures the secure loading and unloading of items, taking care to prevent damage.
• Familiarizes him/herself- with local geography and road conditions.
• Performs general clerical duties as may be assigned and which may include photocopying and packing supplies for field team travel.
• Conducts routine maintenance checks on vehicles including checking fuel, oil, and other fluids.
• Repairs minor mechanical problems on the AVSI motor vehicles after confirming the same with the Logistics Manager.
• Ensures that the fuel level in each vehicle does not always go below half tank.
• Maintains effective communication with other staff members.
• Reports any issues or concerns promptly.
• Adheres to the Organization’s policies and guidelines related to vehicle use and safety.
• Ensures compliance with local traffic regulations and legal requirements
• Maintains accurate records of deliveries made to other offices in the AVSI Africa delivery book.
• Maintains accurate records of trips, mileage, and fuel consumption.
• Submits regular reports on vehicle maintenance and usage to the Logistic Manager.

Essential Requirements

• A minimum of Five (5) years of driving experience (category B, C1 & C) for both
• manual and automatic vehicles is required, preferably in the NGO sector.
• Experience in Driving Category A1 and/ A2 is an added advantage
• Secondary School or equivalent required.
• Valid Driving License Class B, C1, C is required
• Defensive Driving Certificate is required

Required skills and experiences

• Working knowledge of basic motor vehicle mechanics is required.
• Good working knowledge of driving in Nairobi is required.
• Good working knowledge of driving in rural areas is an added advantage
• Excellent organizational and time management skills
• Excellent writing and oral communication skills.
• Good interpersonal skills.
• Good knowledge of Kenya rural areas.
• Strong computer skills, in particular Microsoft Excel, Word, and Outlook required.

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Main tasks and responsibilities
Specific Responsibilities:

• Ensure proper filling system is in place in accordance with Project file management SOP
• Receive completed forms, verify and validate for completeness, accuracy and integrity
• Enter data from paper formats into computer files or database systems
• Type in data provided directly from project sites
• Update existing data whenever required
• Retrieve data from the database or electronic files as requested
• Perform regular backups to ensure data preservation
• Sort and organize paperwork after entering data to ensure it is not lost
• Verifying and keying in data
• Help in retrieval and storage of OVC files accordingly and whenever required during data quality assurance exercise
• Provide data for and participate in monthly data review meetings
• Perform regular data cleaning to ensure quality OVC data in ACTIVITY INFO
• Support the MEAL team in tracking project indicators and reporting progress.
• Assist in data validation and quality assurance processes to ensure reliable and consistent information.
• Prepare datasets and summaries for program reviews, evaluations, and learning events

Essential Requirements

• Sound coordination skills and a demonstrated ability to multi-task
• Demonstrates diplomacy, flexibility, and resourcefulness
• Strong critical thinking and creative problem-solving skills
• Demonstrated ability to work with and in teams.
• Excellent oral and written communication skills
• Strong interpersonal skills as well as good judgment and vision
• Excellent organizational skills, team work and ability to prioritize tasks in a timely manner

Required skills and experiences

• A degree in Statistics, Information technology, Mathematics or any statistics with 5 years’ experience.
• Proven experience as data entry clerk or equivalent for at least 1 year
• Familiarity and experience with OVC programming
• Experience with data cleaning and analysis
• Fast typing skills; Knowledge of touch-typing system is strongly preferred
• Excellent knowledge of Ms office (MS Office Word, Excel etc.)
• Working knowledge of office equipment and computer hardware and peripheral devices
• Basic understanding of databases
• Positive attitude & an open mind
• Understanding of MEAL concepts, including monitoring, evaluation, and accountability.
• Ability to analyze trends and provide insights to support program improvement.
• Familiarity with activity info or similar MEAL databases and reporting tools

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Essential Requirements
Education:

• A Bachelorsdegree in social sciences (e.g., Community Development, Social Work)

Minimum Experience:

• At least three (5) years of experience in implementing USG-funded programs and economic strengthening.
• Experience in implementing USG approved economic strengthening model for youth (WINGS Plus) is an added advantage.
• Experience in implementing economic strengthening model with demonstrated graduation of participants is an added advantage.

Required skills and experiences
Competencies and Skills:

• Proficiency in English and Swahili (oral and written communication skills).
• High level of integrity and respect.
• Computer literacy in MS Windows, Word, Excel, PowerPoint, and Outlook.
• Ability to cultivate constructive relationships.
• Demonstrated ability to transfer knowledge through formal and informal training.
• Strong interpersonal and public relation skills and ability to work with diverse backgrounds.
• Good presentation and writing skills.
• Ability to work independently and effectively under pressure.
• Strong coordination skills and team orientation.
• Good understanding of relevant county line ministries.
• Excellent communication, negotiation, and interpersonal attributes.

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Main tasks and responsibilities

Overall responsibilities

• Responsible for planning, coordinating and monitoring the progress of the project in order to achieve the set objectives.
• Responsible for managing the budget, human resources and the correct elaboration of the narrative and financial reports in compliance with the deadlines and rules set by the donors.
• Responsible for building strong relationships with various stakeholders and representing the project in various forums and meetings.
• Accountable for the successful accomplishment of AVSI Programs/Projects in Kenya.
• Responsible for carrying out all project activities according to AVSI procedures (or according to specific request from donors where those are more restrictive compare to AVSI procedures) for the assigned program.
• Responsible for the correct implementation of AVSI’s procedure and norms also for the staff assigned to his/her program/project (i.e. Local Staff, or any other employee/collaborator assigned to his/her program).
• PM has to guarantee that all agreements and different types of partnership with other organizations for the implementation of the program are clearly documented and approved by Country Director or Area Help Desk.
• Assignments and tasks
• Represent AVSI to the Government Officials, NGOs’ and Agencies’ in the context of the implementation of the assigned program in full agreement with the Country Representative.
• Develop awareness in seeking opportunities to enhance new projects starting from needs, solicitations, and other inputs, that may come from either beneficiaries, internal staff and from every situation where the organization is involved in.
• Guarantee to AVSI Kenya high professionalism with respect to authorities, national and international organisations. For this reason, it is important to constantly check the level of professional standards of AVSI Kenya staff under his/her program/project.
• Responsible for supervising staff assigned to the specific program/project
• Coordinate the assigned program activities assuring the respect of AVSI project implementation procedures. Guarantee the respect of AVSI procedure also for his/her staff.
• Responsible for preparing and editing the narrative report for each program as per the request of donors and AVSI rules.
• Provide technical support and capacity development of field officers.

Essential requirements:
Education:

• University Degree in Project managementor any other related field

Work experience:

• At least 8 years of professional experience in humanitarian and/or development organizations in a similar position;
• Previous work experience with OVC will be an added advantage

Language Proficiency:

• Strong working knowledge of English (spoken and written

Required skills and experiences

Hard Skills:

• Good level ability in quantitative as well as qualitative research methods;
• Significant experience in designing and maintenance of management information systems and tools (a good knowledge of ActivityInfo represents an asset);
• Good analytical skills and ability to effectively use different statistical packages;
• Ability to coordinate and manage a team;
• Experience in training/mentoring staff (capacity building to local staff is paramount for the position);
• Experience in proposal writing (ToC, log frames) and strong knowledge of PCM;
• Ability to communicate scientific data to communities, program staff, and partners in a simple and clear manner.

Soft Skills:

• Teamwork and team building skills, capacity building skills;
• Dynamic and mature personality, able to oversee multiple tasks, prioritizing and delegating as required;
• Excellent communicator. Problem solving ability. Good inter-personal and conflict resolution skills;
• Leadership and management skills; ability to build trust and enforce procedures;
• Team-player with good inter-personal skills; committed to team-building.