Senior Library Assistant – IR&SC at Kenya Methodist University (KeMU)

(KeMU/ADM/LIB/1/11/2025)

Job Purpose 

To develop and manage the Institutional Repository and Special Collection, ensure efficient administration and access of the University's research output and other indigenous information resources.

Job Description:

• Develop, manage and administrate the KeMU digital institutional repository;
• Source, receive, assess and upload digital repository content guided by institutional repository policy;
• Acquire postgraduate theses and dissertations (soft and hard copies) in collaboration with the academic department and the Director of Postgraduate Studies;
• Scan and check proposals and theses for plagiarism to comply with standards and set guidelines;
• Upload approved documents on the digital institutional repository;
• Liaise with the collection development unit to ensure timely processing of print postgraduate theses and dissertations;
• Market, promote and prepare online/print brochures, posters and guides to the collection to ensure its utilization by the university community;
• Implement the digital institutional repository policy;
• Acquire and digitize identified print materials as per IR policy for better access to the collection;
• Monitor the usage of special collection and produce usage statistics;
• Manage and take care of the equipment and resources to ensure effective user information services in the unit;
• Train students, teaching and non-teaching staff on how to access and utilize the collections in the institutional repository;
• Participate in user information retrieval skills training;
• Shelving and shelf-reading information materials to facilitate easy and faster retrieval of information materials at the assigned area and in the unit;
• Participate in new students/staff orientation;
• Train staff and students on APA referencing style and check postgraduate students' documents for compliance with APA citation and referencing style;
• Coordinate information retrieval training programme for masters and doctoral students and provide them specialized support regarding access to information sources and services.

Minimum Requirements:

• Bachelor's degree in Information Science (Library and Information Science) from a recognized university;
• Minimum of three (3) years working experience in a busy University Library;
• Hands-on skills in using Dspace;
• Working experience in managing digital institutional repository;
• Adequate knowledge in training library users on e-resources;
• Adequate knowledge in citing and referencing systems;
• Working knowledge in KOHA (Library Management System);
• Proficiency in ICT skills;
• Good communication and interpersonal skills;
• Registered with relevant professional body.