Senior Manager – Business Administration at Hapag-Lloyd Kenya Limited

Key Functions / Accountabilities

• Budgeting (Budget adjustment and quarterly Forecasts) of Overhead Costs and Operational Expenses
• Produce monthly trend analysis and maintenance of costs standards
• Manage the Business Administration and Controlling function of Kenya
• Assist with Performance Management of the various business units in Kenya (presentation of KPI’s and support with alignment)
• Manage Finance Closure Administration (Month/Quarter/Year End) within the company guidelines
• Manage and oversee external and internal audits and ensure unqualified reports received.
• Manage the Balance Sheet and Income Statement Accounts and reconciliation thereof.
• Manage Accounts Receivables and Payables within the company guidelines
• Review and develop business processes in line with Hapag Lloyd guidelines, maintaining process excellence and digitization/automation
• Responsible for cost saving initiatives and procurement (Operational and Overhead costs) and provide feedback and proposals to the procurement committee
• Responsible for the Risk management of the Kenya office.
• Responsible for credit policy to minimize the risk of bad debt loss
• Manage the Cash Flow of the Country within the company guidelines
• Supervision of Country level Business Systems group
• Management of Country ITC Support and Facilities functions
• Management of Country HR and Payroll functions
• Maintain a feedback channel to Area Africa BU heads, ensuring alignment with strategic objectives and goals of the Kenya office.
• Management of Country Statutory Records and Reporting.
• Ensure total Compliance to Hapag Lloyd global standards and policies as well as local regulatory laws.
• Support the Kenya Managing Director in the implementation of policies and day to day activities
• Provide reports and analyze key data to drive improvements
• Responsible for setting targets and goals for individual departments within Business Administration and supporting with appropriate training and development.
• Resolution of high level concerns
• Create and maintain an open communication channel within Department, Area and Region
• Work closely with other area Directors on process improvement and communication flow
• Liaise with Area Africa Office for all Controlling related matters

Qualifications for this Position are;

• University degree or equivalent with at least 8 years of experience in Finance or Accounting or the equivalent combination of education and experience
• Shipping and Logistics background is required.
• SAP experience will be advantageous.
• Strong communications and organization skills
• Ability to manage multiple priorities and stay organized
• Strong analytical skills
• Organization Awareness/Commercial acumen
• Relevant working experience will be an added advantage
• MS Office Proficient