Senior Project Assistant at International Organization for Migration (IOM)

Context:

• Under the general supervision of the Regional Director, in coordination with the Regional Health Assessment Programme Coordinator (RHAPC) for Sub-Saharan Africa and the MHD National Officer; under the direct supervision of the Regional Migration Health Specialist for East and Horn of Africa, the incumbent will support implementation of the IDF-funded regional project “Support to EAC for the implementation of the 5-year roadmap on cross-border health and outbreak responses in the East African region”.

Core Functions / Responsibilities:

In particular he/she will:

• Assist the implementation of the project; monitor implementation of the activities to monitor that work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting.
• Liaise, monitor the implementation and coordination with the East Africa Community EAC and other MHD programme.
• Assist in coordination and monitoring the financial, administrative, and technical aspects of the project in line with IOM policies and donor requirements.
• Assist in planning, coordination and facilitation of workshop and regional meetings for relevant internal and external parties as pertinent to the project and MHD activities.
• Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, donors, and other stakeholders relevant to the project.
• Attend consistently and actively the WHO-led regional Technical Working Group (TWG) on Risk Communication and Community Engagement (RCCE) and the Point of Entry sub-TWG sharing and coordinating project implementation building synergies with partners.
• Draft correspondence, briefing notes, presentations, narrative, and financial reports; monitor status reports are prepared and submitted in a timely manner.
• Coordinate and follow-up all administrative procedures to hire the consultants and close coordination with the NO and RTS, follow up on their work and final documents.
• Assist in identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), guideline, policies and concept papers and support the development of new projects.
• Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Completed University Degree from an accredited academic institution preferably in health or environmental related studies with at least four (4) years of relevant professional experience; Or,
• Completed High School/Secondary school education with at least six (6) years of relevant professional experience.

Experience

• Knowledge and previous work with Regional Economic Commission, particularly Inter-Governmental Agency for Development (IGAD), and East Africa Community (EAC) is a mandatory requirement.
• Consolidated experience in liaising with, national/international institutions, United Nations agencies and non-governmental organizations.
• Prior work experience with UN agencies or international humanitarian organizations is a strong advantage.
• Proven experience in organizing regional meetings, conferences, and events; and
• Knowledge and previous work on health cross-border initiatives.

Skills

• In depth knowledge of the broad range of cross-border health, migration related subject areas dealt with by the Organization.
• Knowledge of UN and bilateral donor programming; and,
• Knowledge of UN financial rules and regulations.

Languages

• Required: For all applicants, fluency in English and Kiswahili is required (oral and written).
• Desirable: Working knowledge of French; and/or any other UN Official language is advantageous.