Senior Records Management Assistant at Development Bank of Kenya

Job purpose

The Senior Records Management Assistant is responsible for ensuring that bank and customer documents are appropriately filed and marked to action officers; controlling and opening of files and updating file index; ensuring security of information/files in the registry; up-dating and maintaining up-to-date file movement records.

Job Specification

• Ensuring that file covers are well maintained;
• Ensuring documents are carefully handled;
• Ensuring pending correspondence and bring-ups are checked and appropriate action taken;
• Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained;
• Well maintained securities registers and jotters
• Initiating appraisal and disposal of files/documents in liaison with the relevant stakeholders;
• Ensuring security of information, documents, files and office equipment; and
• Ensuring security of files and documents; and
• Preparing disposal schedules and disposing dead files in accordance with relevant Government regulations.
• Any other duties that may be assigned from time to time.

Person Specification

For appointment to this grade, a candiate must have:-

• Four (4) years’ work experience preferably in bank environment of or a law firm
• Diploma in any of the following:- Records Management, Information Management, Information Science, or equivalent qualifications from a recognized Institution;
• Certificate in Computer Proficiency
• Excellent computer literacy, proficient in the Microsoft suite and other risk management tools.
• Knowledge of banking processes.
• Demonstrated results in work performance; and
• Fulfills the requirements of Chapter Six of the Constitution